Summary THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION. This National Guard position is for a MANAGEMENT AND PROGRAM ANALYST (T5), Position Description Number T5110000 and is part of the AL JFHQ AL Command Administrative Office, National Guard. ORGANIZATION: JFHQ, MONTGOMERY, AL SELECTING OFFICIAL: LTC R. BELL Responsibilities 1. Serves as the recognized technical advisor to the installations across the component/command in CPI. Plans, directs, integrates, and executes all aspects of the command's CPI program within cost, schedule, performance, and/or system supportability requirements. Develops goals and objectives that integrate organizational level management objectives for successful command-wide implementation. Makes recommendations for process improvements, improving quality, reducing costs, and establishing appropriate process metrics and process controls. Acts as change agent in assuring, directing, and performing the steps necessary to create business cases based on objective data within the framework of the CPI methodology. Works with senior leadership in planning, organizing, and overseeing the projects of command activities in concert with direction from The Adjutant General (TAG) staff. Facilitates significant customer driven results-oriented quality and process improvement activities using Lean Six Sigma (LSS) and various CPI strategies, as appropriate, across the command. Promotes team building and implements quality improvements while assuring team(s) use an organized, structured, and robust CPI methodology to provide recommendations, solutions, and process controls. Responsible for implementing quantitative and qualitative methods within the scope of the respective project and reporting of results. (30%) 2. Directs, coordinates, and oversees project/study work. Serves as the project leader for enterprise level projects as a subject matter expert (SME). Provides technical direction in project management, team building, facilitation, process improvement analysis, and the methodology required to develop and substantiate a business case for the selected project. Provides technical advice on strategic issues. Collaborates with CPI practitioners in other business mission areas to improve end-to-end processes throughout the command or equivalent organization. Responsible for leading complex projects, often cutting across organizational lines. Advises command leadership and staff regarding policies, procedures, and directives of higher level management or headquarters in regards to CPI activities. Diplomatically and professionally explains expectations to team members and provides regular feedback on strengths and weaknesses of conclusions. Provides policy recommendations. Promotes identification of potential improvement opportunities and advises management of these opportunities. Assists management officials (site directors, deputy directors, and process sponsors/owners), SMEs, and others in defining project scope, priority, and project staffing with a particular emphasis on projects that cut across organizational lines and deal with complex issues. Advises management and colleagues on difficult problems, conducts special studies, and proposes options and alternatives representing the command, or equivalent organization. Leads brainstorming sessions on significant issues. (30%) 3. Serves as a trainer for introductory methods/tools, also known as "Green Belt" (GB) courses. Exercises responsibility for conduct of training from registration through acceptance, classroom instruction to course completion. On a continuous basis identifies and evaluates training requirements. Receives evaluation comments utilizing feedback mechanisms to improve performance. Evaluates material to ensure effective executive and professional training. Provides feedback on a routine basis to the training proponent. Develops and maintains a comprehensive collection of training materials. Recommends educational curricula. Mentors students to project completion. Coordinates subject matter expertise in exercising process, developing solutions, and controlling the implementation of the recommended processes pertinent metric(s). (20%) 4. Establishes, develops, and maintains effective working relationships with other coordinating organizations. Delivers presentations on program status, accomplishments, problems, requirements for support, and promotion of program objectives to senior military officers and civilians in other program offices of the command. Determines appropriate recommendations for unresolved or questionable problems and performs follow-up. Participates in special projects and initiatives and performs special assignments. Identifies the need for special projects and initiates milestones and goals. Researches and recommends appropriate actions or interpretation of issues that impact the organization, command, or agency, and which affect the structure and future work of the organization to senior leadership. (20%) Performs other duties as assigned. PLEASE CONTACT HRO FOR COMPLETE POSITION DESCRIPTION. Requirements Conditions of Employment Qualifications EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION. GENERAL EXPERIENCE: For positions for which individual occupational requirements do not specify otherwise, general experience is 3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to: Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; Plan and organize work; and Communicate effectively orally and in writing. Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled. Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions. For some occupations or positions, applicants must have had work experience that demonstrated KSA's in addition to those identified above. Positions with more specific general experience requirements than those described here are shown in the appropriate individual occupational requirements. SPECIALIZED EXPERIENCE: 1-year specialized experience, education, or training equivalent to at least the next lower grade level.Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Applicants who have the 1 year of appropriate specialized experience, as indicated in the table, are not required by this standard to have general experience, education above the high school level, or any additional specialized experience to meet the minimum qualification requirements. Certification as a CPI/LSS Black Belt with experience as a Green Belt trainer and mentor is desired. KNOWLEDGE REQUIRED: Knowledge in applying quantitative and qualitative LSS and CPI process methods and techniques to issues or studies concerning the productivity and effectiveness of programs. Knowledge of pertinent laws, regulations, policies, and precedents that affect the use of the program and related support resources (people, money, or equipment) in the area studied. Knowledge to plan, schedule, conduct, and facilitate projects and studies to evaluate and recommend ways to improve the productivity of work operations in a program or support setting. Knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization. Knowledge in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity. Skill in developing new or modified work methods, organizational structures, management processes, and/or program administration procedures. Education There are no educational substitution requirements for this position. Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). This position may be authorized a recruitment or relocation incentive for up to 25%. All incentives must be approved prior to the employee in processing.