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Vermont Woodlands Association

Job Description

Position: Operations Manager

Reports to: Executive Director

Classification: Part-time (less than 30hrs/week)

Vermont Woodlands Association (VWA) is seeking to hire an Operations Manager to grow our team which supports private woodland owners and managers in the stewardship, use, and enjoyment of Vermont woodlands. We are looking to hire someone who will oversee daily operations, manage membership communications, and ensure smooth financial administration for our small non-profit organization. The ideal candidate will bring strong organizational, financial, and communication skills to support the organizations mission of sustainable forest stewardship.

Vermont Woodlands Association is a 501(c)(3) nonprofit whose mission is to educate and advocate for the practices of productive stewardship, use, and enjoyment of Vermonts woodlands. We achieve our mission by delivering programs for landowners, the public, and policy makers that support forest health, forest economy, wildlife habitat, recreation, and enjoyment of forests for today and for generations to come. Vermont Woodlands is a member centered organization that has been serving Vermonts woodland owners, managers, and supporters for over 100 years.

Administration:

Oversee daily operations, ensuring smooth functioning of all organizational activities

Provide general support to the Board of Directors, including scheduling, disseminating meeting materials

Membership Management:

Oversee membership communications and maintain accurate contact information for members, including different membership levels, counties, county foresters, and professionals

Manage membership renewal processes and provide assistance to members

Support members events, outreach campaigns, and recognition initiatives

Maintain and update contact lists, e-newsletters, and other membership-related records

Financial Management:

Provide grant administration, including tracking grant expenditures, submitting reports and ensuring compliance with grant requirements

Process expenses and invoices, ensuring accuracy and timely payment

Perform monthly reconciliation of financial records and assist in financial reporting and budgeting as needed

Maintain accurate financial records, including budgeting, forecasting, and financial reporting

Handle accounts payable/receivable, payroll, and ensure compliance with financial policies and procedure.

Assist with annual audits and prepare financial reports for the Board of Directors

Communication:

Develop and implement communication strategies to support the organizations goals and mission.

Manage organizational communications, including monthly e-newsletter, quarterly print/digital newsletter, social media, website content, and press releases

Collaborate closely with Executive Director and Landowner Outreach Specialist

Qualifications: The ideal candidate for the Operations Manager role thrives in a collaborative work environment, is self-driven, detail-oriented, and is interested in supporting sustainable stewardship of Vermonts working forests. Desired qualifications include:

Bachelors degree in business administration, non-profit management, or a related field.

3+ years of experience in a similar role, preferably in a non-profit organization.

Strong financial management skills, including experience with budgeting and accounting software.

Proficiency in Microsoft Office Suite, QuickBooks Online and experience with member management software.

Strong organizational skills with the ability to manage multiple projects simultaneo sly.

Excellent written and verbal communication, organizational skills, attention to detail, and ability to manage many concurrent projects in a busy environment

Cooperative and communicative attitude as well as strong interpersonal skills

A valid drivers license is necessary as some travel is required

Photography, graphic design, and/or website development experience preferred but not required