Job overview:

We are seeking an accomplished, highly skilled, and proactive Executive Assistant to provide exceptional support to our VP/GM. This role requires someone who excels in intricate planning, overseeing complex logistics, has event planning instincts and expresses extremely strong written and oral communication skills.

Your overall impact:

• Reduce the administrative burden on executives by performing core tasks including calendar, travel, expenses, and overseeing/supporting event coordination and meeting planning.

• Lead and oversee event coordination, directly managing an Events Coordinator to support company wide in person meetings and large events

• Travel to local meeting sites and personally direct activities at special functions; have responsibilities for coordinating major communication events.

• Improve executive and team performance by making suggestions to improve processes, time management, prioritization, delegation and organization.

• Act as the point of contact with internal/external stakeholders as an important ambassador of our company.

• Create communication documents for internal and external use.

• Partner with the VP/GM and other Division Staff to support special projects and requests and streamline weekly and monthly reporting.

Your impact more specifically aligned with our company values:

Deliver Results: Lead coordination efforts for meetings and major company events, providing seamless logistical and strategic support. Act as a critical communication conduit, effectively interfacing with internal and external stakeholders. Collaborate closely with VP/GM and Division Staff to spearhead special projects, providing strategic input and driving results. Personally manage activities at strategic meetings and events, coordinating major communication efforts at high-profile functions.

Act Boldly: Address complex, undefined problems with creative solutions, demonstrating advanced conceptual thinking and decision-making capabilities. Exercise autonomy in determining methods and techniques to achieve results with minimal guidance.

Seek Context: Initiate and establish formal networks across departments and external organizations, proactively seeking information to guide your priorities. Influence diverse stakeholders and audiences through effective communication strategies.

Succeed Together: Foster collaboration by regularly engaging with management across various functional areas, balancing departmental goals with the broader organizational vision. Promote and enhance team collaboration, ensuring alignment with overall company objectives.

Cultivate Trust: Build a transparent culture, ensuring team members are well-informed and can rely on you.

Qualifications:

• A minimum of 7-10 years of executive-level support experience, demonstrating mastery in managing complex responsibilities.

• A minimum of 3 years event planning experience supporting large corporate events, board meetings, offsites, etc.

• Exceptional organizational and time management skills, with a demonstrated ability to manage details meticulously.

• High integrity with a strong respect for confidentiality and discretion.

• Outstanding interpersonal communication skills across various mediums (in-person, email, Teams, and phone).

• Autonomous and self-motivated, capable of executing tasks with minimal oversight.

• Positive, proactive attitude with a passion for supporting executive leadership and contributing to organizational success.

• Experience in a dynamic, fast-paced environment

Bonus points if you have:

• Experience supporting a VP/GM of a public company

• Expertise in event and meeting planning.

• Proven experience supporting multiple executives, demonstrating flexibility and adaptability.

• Familiarity with Concur or similar travel/expense management systems.

Pay Details: $32.50 to $37.50 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance