Administrative Services Assistant

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Administrative Services Assistant

Salary

$64,290.36 - $78,485.28 Annually

Location

Nevada City, CA

Job Type

Full Time

Job Number

2025-0069

Department

Board of Supervisors-Clerk of the Board

Opening Date

02/11/2025

Closing Date

3/3/2025 8:00 AM Pacific

• Description

• Benefits

• Questions

Definition and Class Characteristics

INTERVIEWS FOR SELECTED CANDIDATES WILL BE HELD THE WEEK OF MARCH 3RD.

Nevada County Clerk of the Board/Board of Supervisors Office is seeking an Administrative Services Assistant to support the Department as new integral team member! This position assists in planning, organizing, and supervising the administrative services functions of the department by supporting the Department Head and divisions of the Clerk of the Board and the Board of Supervisors in all administrative functions and initiatives. This position will provide general administrative support and serve as the Office Manager to the department.

Desired skills include:

• Excellent written and verbal communication skills, including formal business writing and outstanding customer service.

• Very strong organization, time management, and project tracking skills, including an acute attention to detail.

• High level of experience in the use of the Microsoft Office Suite, particularly MS Word and Excel.

• Adept at coordinating and scheduling meetings for support of the Clerk of the Board office.

• Experience working with complex documents in Adobe Acrobat and editing of PDFs.

• Proficiency and enthusiasm for solving problems and doing research.

• Ability to both take direction and take initiative and ownership in assigned areas of responsibility.

• Experience with finance, payroll, and budgeting is desired (but can be trained).

Additional relevant traits include:

• Strong sense of responsibility.

• Compassion, grace, and patience when working with the public.

• Flexibility and adaptability.

• Comfortable working with County Counsel, Department Heads, and others in leadership positions throughout the County, and comfort supporting staff with diverse personalities and skill sets.

• Comfortable with technology and an interest in improving systems and procedures.

• Comfortable working autonomously.

This Administrative Services Assistant will be an integral part of the Clerk of the Board team whose mission is to provide the Board of Supervisors, County departments, and citizens with professional and courteous service; easy access to public records; guidance through the process to facilitate open participation in the decision and policymaking of County government; and to advocate for the immediate, intermediate and long-term interests of the County, its residents and general public.

The Board of Supervisors (BOS) is the governing, legislative and policy body of county government and serves as the governing body of the Nevada County Sanitation District No. 1 and the Nevada County Housing Authority. The Board of Supervisors provides direct constituent coordination, community building, and works on emerging issues of importance to the community and region.

The position is crafted for individuals who have a bachelor's degree with major course work in business or public administration, economics, accounting, human resources, or a related field plus one year of responsible administrative experience. Our team strives to live our five shared values (1. Well-being; 2. Presence & Connection; 3. Integrity & Courage; 4. Growth, Curiosity & Transformation; and 5. Beauty & Being Human Together) in all we do, and we are looking for a teammate who shares these values.

Our full-time staff members enjoy an extensive benefit package including but not limited to a generous leave program, 11 standard holidays and 3 floating holidays, CalPERS retirement, medical insurance, dental insurance, vision insurance, life insurance, flexible spending accounts for medical and dependent care expenses, and a deferred compensation plan including 401(a), 457(b) and Roth options. We also offer a tuition reimbursement program.

Why Nevada County?Because here, your contribution, your worth, your ideas, all have a place. We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team. Great discoveries happen when people from a diverse set of backgrounds come together. Best of all, you make a difference in the lives of our community every day. Bring your whole self to our place.

We are an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

To learn more about the positionclick here. (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1075499?keywords=administrative%20services%20assistant&pagetype=classSpecifications)

Education and Experience Required

Education:

Equivalent to a Bachelor's degree from an accredited college or university, with major course work in business or public administration, economics, accounting, human resources, or a related field

Experience:

One year of responsible administrative experience.

-Additional qualifying experience may be substituted for the required education on a year for year basis to a maximum of two years.

Benefits Guide

TheBenefits Guide (https://www.nevadacountyca.gov/492/Benefits) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unitsummaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information.

Health Insurance

The County sponsored plan is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.

Health Insurance Plans

• Anthem Blue Cross Select HMO

• Anthem Blue Cross Traditional HMO

• Blue Shield CalPERS Access+ HMO

• Blue Shield Trio HMO

• Kaiser HMO

• PERS Gold PPO (County sponsored plan)

• PERS Platinum PPO

• PORAC (Available to PORAC members only)

Flexible Spending Accounts

The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.

Life Insurance

Voya is the County's life insurance provider. We offer the following products through Voya:

• Basic Accidental Death and Dismemberment

• Basic Term Life

• Optional Accidental Death and Dismemberment plans

• Optional Dependent Term Life

• Optional Term Life

Dental & Vision Insurance

Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Ameritas Dental is the dental provider offered through Nevada County and Ameritas VSP Vision Care is our vision care provider.

Retirement

The County is a member of the CalPERS retirement system and also provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers: Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55 Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60 Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers: Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50. Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55. Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57. We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

Human.resources@nevadacountyca.gov

www.nevadacountyca.gov

01

Which of the following best describes your level of education? Please attach copies of diplomas or transcripts (unofficial are accepted) to be given full consideration.

• Did not graduate High School or GED

• High School or GED

• Some College (0-29 units)

• Some College (30-59 units)

• Some College (60-89 units)

• Some College (90 or more units)

• Associate's Degree

• Bachelor's Degree

• Master's Degree

  02

  Please let us know the major subject area of your college education.

• None - No college experience

• Public Administration

• Economics

• Accounting

• Human Resources

• Related Field

  03

  If you selected "Related Field", please explain.

  04

  How many years of experience do you have in a responsible administrative role?

• None

• Less than 1 year

• 1 year

• 2 years

• 3 or more years

  05

  How do you foster collaboration among team members?

  06

  This position is in a public facing office that requires excellent interpersonal communication skills while using discretion, when working with a variety of stakeholders. Please describe your ability to effectively communicate in both formal and informal situations.

  07

  The Administrative Services Assistant is dedicated to meeting the expectations and requirements of internal and external customers. With that, this position can be very fast paced and requires the ability to handle several projects at one. What skills do you use when making adjustments to varying workflows and separating assignments? How do you react when faced with time constraints?

  08

  What is the single most important factor that must be present in your work environment for you to be successfully and happily employed?

  09

  How well can you take brand new position and run with it to create something successful? Please give an example of a time that you have done this.

  Required Question

Employer

County of Nevada

Address

950 Maidu Avenue

Nevada City, California, 95959

Phone

530 265 7010

Website

https://www.nevadacountyca.gov/

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