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Rutgers The State University Program Coordinator I in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I
Job Category URA-AFT Administrative
Department RHS Counseling & Psych Svcs
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for Rutgers Student Health.
Among the key duties of the position are the following:
  • Provides confidential and administrative support to the department staff.
  • Provides overall administrative/programmatic support to the Associate Director and Senior Program Coordinator and all CAPS staff including doctoral interns on a daily basis which consists of approximately 55+ staff members.
  • Provides guidance on continuing education processes for all staff.
  • Tracks analytics and provides reports from social media and website usage.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 57356.00
Annual Mid Range Salary 71372.00
Annual Maximum Salary 85388.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
  • Two (2) years of relevant experience in a program coordination or administrative function.
Certifications/Licenses
  • A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities
  • Good communication skills and computer literacy specifically with MS Office.
  • Attention to detail.
  • Ability to compose correspondence and statistical reports, perform multiple tasks with multiple interruptions, maintain even temper, problem solve and perform tasks independently.
  • Ability to carry small-medium cartons for courier/mail services.
  • Ability to multi-task and embrace change.
  • Ability to answer phones cordially and provide customer service assistance with little or no supervision.
  • Ability to proofread, compose routine correspondence and reports; work under constant deadlines and maintain a detail-oriented approach to each task.
  • Ability to manage multiple conflicting priorities.
Preferred Qualifications
  • Experience in an administrative function in a healthcare setting.
  • Excellent written and verbal communication skills and computer proficiencies in the development and maintenance of spreadsheets and databases such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently.
  • Excellent interpersonal and organizational skills and the ability to handle multiple concurrent tasks and deadlines.
  • Previous experience working with management preferably within higher education.
  • Ability to exercise exceptional discretion, confidentiality and good judgment in dealing with sensitive issues and information.
  • Ability to work independently with limited supervision and as a team member.
  • Strong analytical and problem-solving skills
  • Familiarity with social media and analytics.
  • Ability to be comfortable working in a hectic environment with multiple interruptions.
Equipment Utilized
  • Microsoft Office.
  • DocuSign.
  • Fax, copier, and scanner.
Physical Demands and Work Environment
Special Conditions
  • Clean Driving Record.
Posting Details

Posting Number 24ST2596
Posting Open Date 11/14/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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