Job Title: Accounts Payable SpecialistJob Description

We are seeking an Accounts Payable Specialist to join our Finance team based in NYC. As an AP Specialist, you will oversee payment and disbursement functions for designated entities, ensuring adherence to established guidelines and policies. You will guarantee the accurate and timely payment of expenses and assets while maintaining precise records of all transactions. Your meticulous attention to detail and commitment to excellence will contribute to the seamless financial operations.

Responsibilities

• Process and record all accounts payable transactions with proper account coding, authorization, and payment terms.

• Perform timely Intercompany Confirmations.

• Review, approve, and ensure correct purchasing channels are being used.

• Reconcile travel expenses monthly with the general ledger.

• Prepare CONCUR Monthly Accruals.

• Oversee data management and reporting, including cardholder listings, account status, and terminations.

• Reconcile vendor statements and resolve discrepancies.

• Prepare and record journal entries.

• Provide audit documentation as requested.

• Manage P-Card process including maintaining, reconciling, uploading, and ensuring all information is accurate.

• Ensure T&E accuracy and compliance with company policies.

• Execute store creations in SAP and ensure accuracy.

• Ensure accurate vendor setup by verifying information and confirming vendor creation.

• Terminate accounts timely and notify about outstanding balances and delinquent accounts.

• Respond to vendor and employee invoice inquiries.

• Assist in month-end closing and audits to ensure accurate financial reporting.

• Participate in ad-hoc projects and systems improvement.

• Act as a business partner with stores and corporate partners.

• Perform other duties as requested by management.

Essential Skills

• 2-3 years of prior accounts payable or accounting work experience within retail and/or multinational companies.

• Advanced knowledge of Excel, SAP, and Concur.

• Experience with invoice processing, purchase order, payable, reconciliation, and three-way matching.

• Detail-oriented with a sense of urgency.

• Excellent organizational and time management skills.

• Strong verbal, written, and presentation communication skills.

Additional Skills & Qualifications

• Experience in a collaborative and fast-paced environment.

• Ability to demonstrate work efficiency and excellence.

Work Environment

The position requires 4 days per week on-site in the Corporate Office, located in the heart of Midtown, Manhattan. The appointed candidate will be offered a comprehensive benefits package including medical, dental, vision, short and long-term disability, various paid time off programs, employee discounts/perks, and two retirement plans both with employer contributions. The company respects the uniqueness of each employee and promotes professional equality and inclusivity. Industry-leading training and unparalleled career development opportunities are provided.

Pay and Benefits

The pay range for this position is $23.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Mar 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.