Description We are in search of an Administrative Assistant to join our team in the Cosmetics industry located in NEW YORK, New York. As an Administrative Assistant, your role will be to facilitate communication with vendors, manage orders, and coordinate logistics both domestically and internationally. This position offers a contract to permanent employment opportunity.

Responsibilities:

• Facilitate vendor communication and handle vendor-related inquiries

• Oversee the processing of orders between our warehouse and vendors

• Coordinate both domestic and international logistics while maintaining detailed documentation

• Manage orders and project timelines with suppliers, warehouse, and freight forwarder

• Develop and update project schedules as needed

• Assist in the execution of existing and new product development, ensuring all deadlines are met

• Maintain a task list for efficient workflow

• File and organize documents and information for easy retrieval

• Utilize Microsoft Office Suite, especially advanced Excel, for various tasks

• Deliver excellent customer service and handle email correspondence effectively

• Conduct data entry tasks and schedule appointments as required

• Oversee order entries for accuracy and completion. Requirements • Minimum of 1 year experience in an administrative role

• Proven skills in Customer Service

• Proficiency in Data Entry tasks

• Familiarity with Email Correspondence

• Ability to use Microsoft Excel and Microsoft Word proficiently

• Experience in scheduling appointments

• Proficiency in Order Entry

• Knowledge of the cosmetics industry is a plus TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .