Administrative Coordinator (aHEO) - Career Center, Division of Student Affairs

POSITION DETAILS

The Administrative Coordinator will report to the Student Career Program Director.

In addition to the CUNY Title Overview, the Administrative Coordinator will be responsible for the

following duties:

¿¿ Front Desk Management and Representation: Serve as the primary point of contact at the

Career Center front desk, answering phones, greeting visitors, and providing a welcoming and

professional environment for students, faculty, staff, and external partners.

¿¿ Administrative Support: Provide administrative support to the Career Center team, ensuring

seamless operations and effective communication across departments.

¿¿ Liaison Duties: Liaise with various departments to coordinate work orders, facilities requests,

and other operational needs. Maintain strong relationships with internal and external

stakeholders to support Career Center initiatives.

¿¿ Purchasing and Budget Support: Assist the Director in managing purchasing processes,

maintaining accurate records of expenditures, and supporting budget-related tasks as needed.

¿¿ Payroll and Timesheet Management: Track and ensure the timely submission and accuracy of

student worker timesheets. Coordinate hiring and payroll functions for student workers and

part-time staff.

¿¿ Data and Record Management: Maintain confidential databases, records, and files related to

Career Center operations, ensuring accuracy, compliance, and confidentiality.

¿¿ Reporting and Follow-Up: Generate regular reports, monitor task completion, and follow up

with team members and stakeholders to ensure deadlines and assignments are met.

QUALIFICATIONS

Bachelor’s degree required.

PREFERRED QUALIFICATIONS

¿¿ Strong customer service skills, with the ability to manage front desk operations and provide a

welcoming environment for students, faculty, staff, and visitors.

¿¿ Excellent writing, editing, organizational, interpersonal, and presentation skills.

¿¿ Proficiency in documentation and record-keeping, ensuring accuracy and confidentiality in

maintaining office files and records.

¿¿ Attention to detail, with the ability to uphold strict confidentiality and ensure the accuracy of

communications and reports.

¿¿ Proficiency in Microsoft Office, including Excel, and competency with digital and/or web-based

tools for scheduling, tracking, and communication.

¿¿ Demonstrated ability to prioritize competing tasks in a deadline-driven environment with time

constraints, effectively spot issues/problems, and identify potential solutions.

¿¿ Capacity to easily develop and maintain collegial relationships within a complex college

community.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience $44,411-$51,781.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial

well-being, and professional development. We offer a range of health plans, competitive

retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous

paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our

campuses and the opportunity to participate in a lively, diverse academic community in one of the

greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job

website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System

Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For

CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should

access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that

the required material must be uploaded as ONE document under CV/ Resume (do not upload individual

files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text formatand

name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é,

è, (â, î or ô), ñ, ü, ï, –, _ or ç)).

Incomplete applications will not be considered.

Please include:

¿¿ Cover Letter and/or Statement of scholarly interests

¿¿ Curriculum Vitae/ Resume

¿¿ Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on January 30, 2025. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29592

Location

Hunter College