Administrative Executive Assistant- Office of Diversity & Compliance

POSITION DETAILS

TheAdministrativeExecutiveAssistantwillreporttotheChiefDiversityOfficer(CDO)intheOfficeof Diversity and Compliance. This position will focus on organization, communications, and managing projects originating from the CDO’s office.

InadditiontotheCUNYTitleOverview,theAdministrativeExecutiveAssistantwill:

• Provideadministrativesupport,draftcorrespondenceincludingpreparationanddistributionof internal and external correspondence, detailed documents and reports.

• Ensureconfidentialityandsensitivityinallaspectsofofficeoperations.

• Organizeandmaintaindatabasesofgrievancesandinvestigations,filingsystemsandarchives.

• Assistwiththeinvestigationofcomplaints.

• Assistingatheringanddocumentingconfidentialinformationandmaterialforinvestigationsandreports.

• AssistwithcompilingandmaintainingdatapursuanttoCUNYPolicyandapplicablelegalauthorities.AssistwiththeannualpreparationoftheCollege’sAffirmativeActionReport.

• Assistwithkeyinitiatives,statusreports,projects,programsandtrainingseminars originating with the CDO's Office.

• Workcollaborativelywithcampusdepartments,executives,studentsandoutsideorganizations to develop, plan and implement events and programs.Attendandmonitorevents.

• ProvideassistancetotheOfficeofDiversityandCompliancewheredirected.

QUALIFICATIONS

Bachelor’sdegreeandfouryears’relatedexperiencerequired.

Preferred Qualifications:

• Strongorganizational,interpersonal,analytical,listeningandoralandwrittencommunicationskills.

• Excellentjudgement,integrity,accuracy,attentiontodetail,strongworkethic,andtheabilityto maintain strict confidentiality.

• Abilitytothriveinafast-pacedenvironment,effectivelyworkingonnumerousprojectssimultaneously.

• Positiveandadaptableattitude.

• ProficiencyinMicrosoftOfficeprograms, Adobe (pdf), Google DocumentsandSheets;possessestheabilityto learn new systems and software without fear.

CUNY TITLE OVERVIEW

Provides support to a Campus or University Executive, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

• Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.

• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

• Procures required internal and external resources and services and manages their utilization.

• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.

• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salaryrange:$75,465to$82,928 .Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

IfyouareviewingthisjobpostinginCUNYfirst,pleaseclickon"Apply Now"onthebottomofthispage and follow the instructions.

Ifyouareviewingthisjobpostingexternally,pleaseapplyasfollows:

• Goto www.cuny.edu andclickon"Employment"

• Click"Searchjoblistings"

• Clickon"Moresearchoptions"SearchbyJobOpeningIDnumber: 29039

• Clickonthe"ApplyNow"buttonandfollowtheinstructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF

THEFOLLOWINGFORMATS:doc,.docx,.pdf,.rtf,ortextformat.

CLOSING DATE

October 12, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29039

Location

City College of New York