Title: Assistant Director, Grants & Finance

Location: Upper East Side

Org Unit: Finance & Grants

Work Days:

Weekly Hours: 35.00

Exemption Status: Exempt

Salary Range: $131,900.00 - $154,000.00

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Oversees all financial processes of the Graduate School. This role develops and ensures compliance with WCGS operational and personnel budgets, oversees all post-award financial activities for PhD student fellowships, works closely with WCM Student Accounting to ensure that all PhD student tuition and fees are charged and collected appropriately, and manages PhD student stipend payments, stipend terminations, and annual change-of-funding between partner institutions.

Job Responsibilities

• In collaboration with WCGS leadership and WCM Budget Office, develops and tracks operations budget and works to control expenses, as directed.

• Implements and oversees financial processes related to Graduate School groups and activities, including orientation, recruitment, Interview Days, commencement, convocation, Dean’s initiatives, academic program operations, etc.

• Oversees and approves all internal and external payments and transactions conducted by Graduate School staff.

• Assures WCGS personnel are appropriately funded – liaises with Human Resources as necessary.

• Manages PhD student stipend funding, including allocation of stipend payments for incoming and continuing students, year 3+ sponsor agreements, change of funding processes, stipend termination processes. Ensures records are properly maintained in the SIS.

• Implements and oversees student supplemental funding processes – travel grants, institutional fellowships, etc.

• Responsible for preparation of quarterly financial reports for review.

• Oversees the accounting and reporting of all post-award financial activity.

• Responsible for approving staff timesheets, maintaining record of overtime pay, and coordinating time off.

• Assists with other accounting, grant support, and operational projects as assigned.

Education

• Bachelor's Degree

Experience

Approximately 8+ years of experience with granting agencies, academic administration, and budget oversight.

Knowledge, Skills and Abilities

• Effective written & oral communication skills and excellent organizational skills.

• Demonstrated experience with budget and strategic financial planning.

• Demonstrated experience with enterprise financial systems, database management and spreadsheet applications.

Licenses and Certifications

Working Conditions/Physical Demands

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.