CUNY Administrative Assistant, Level 1A (Provisional) Media Arts and Technology

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The Borough of Manhattan Community College (BMCC) is a vibrant, pluralistic learning community committed to students’ intellectual and personal growth. The College bridges the economic and educational opportunity gap for students, more than half of whom are the first in their families to attend college. Working to strengthen a culture of care inside and outside the classroom, we share a passion for learning with students from around the world. Strategically located in downtown Manhattan, the College is in close proximity to the artistic communities of Tribeca and SoHo, the dynamic downtown financial district, and the center of New York City government at City Hall. BMCC prides itself on the diversity of our students. We are an inclusive community that promotes an atmosphere of mutual respect for each member’s ethnicity, gender, age, disability, religion, political preference, sexual orientation, gender identity, and national origin, among other personal characteristics. BMCC’s motto speaks to this shared sense of purpose and possibility: Start Here, Go Anywhere. We strive to increase degree completion, successful transfer, career achievement, and service and leadership within our community, New York City, and beyond.

The Media Arts and Technology (MEA) Department provides a dynamic education in the fast-growing field of digital design and communication technology. From computer graphics to web design, and from programming for games and animation to storytelling in HD video, the department offers a variety of courses and concentrations focused on the exciting future of media in the post digital age.

Media Arts and Technology combines extensive hands-on experience with theoretical coursework in a comprehensive academic program. Students work in a state-of-the-art digital environment in BMCC’s media labs, television studios, audio studio, and post-production laboratories. Students choose a course of study from three majors: Animation and Motion Graphics, Multimedia Programming and Design, or Video Arts and Technology.

Reporting to the Chair of the Media Arts & Technology Department, the CUNY Administrative Assistant will assist the department chairperson with all aspects of departmental administration, including record-keeping and separating confidential records when instructed; monitoring budget and expenditures for regular and individual project budgets; and supporting the faculty and Admissions staff in preparing and coordinating the distribution of recruitment materials.

Other key responsibilities include, but will not be limited to the following:

• Serve as administrative assistant to the Chair, performing complex and responsible administrative work.

• Develop office procedures and associated training for digital and efficient collection, submission, and storage of paperwork.

• Coordinate the work of others for departmental activities and events, including registration, room arrangements, travel, fee collection, purchases, etc.

• Plan, transition, and maintain a fully digital document workflow.

• Create and support the documentation of activities related to projects unusual or unique to the Department.

• Support the BMCC Makerspace Director and Lab Manager in documenting activities and equipment.

• Assist in creating the department budget, purchases, and Tech Fee purchases related to the department.

• Coordinate and update book lists for the department and forward them to bookstores as directed by department chair/supervisor.

• Interview, supervise, and coordinate the work of College Assistants and Federal Work Study students.

• Process purchase orders and supply orders in CUNYBuy and grant orders with the Research Foundation.

• Create reports of inventories and support the inventory accounting process for the Department.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.

3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.

4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

OTHER QUALIFICATIONS

• Proficient knowledge in CUNYFirst

• Knowledge with using Query Viewer in CUNYFirst.

• Detail-oriented and accurate with strong critical analysis, evaluation, and research skills.

• Customer focused, pro-active, flexible, and collaborative work

• Strong organizational and follow-through skills

• Strong work ethic and character with a high degree of personal integrity

• Computer proficiency using administrative, and financial systems, databases, and programs

• Proficient with Microsoft Office programs, and remote/virtual meeting and collaboration tools (MS Teams, Zoom, WebEx, etc.).

COMPENSATION

$54,789

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=29838&PostingSeq=1

Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service –>Careers

CLOSING DATE

March 14, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29838

Location

Borough of Manhattan CC