Integration Project Initiation and Procurement:

• Collaborate withinternal and external stakeholdersto understand key project objectives and constraints.
• Leaddue diligenceefforts to assess existing technologies, site conditions, and limitations.
• Developprocurement strategiesfor technology, design, construction, and workplace applications.
• Work withsourcing and vendor management teamsto develop procurement documentation.
• Overseeprocurement and installation schedules, ensuring alignment with key stakeholders.
• Analyze vendor proposals, preparerecommendation reports, and manage procurement timelines.
• Ensure vendors comply withproject invoicing requirementsand contractual obligations.
• Provide input onlong-lead purchases, procurement strategies, and vendor comparisons.

Project Management & Project Controls:

• Develop and maintain acomprehensive project execution plan, updating schedules on a weekly basis.
• Establish acoordinated meeting schedule, preparing agendas, minutes, and key documentation.
• Maintain arisk registerand recommend risk mitigation strategies.
• Review and documentchange requests, cost adjustments, and project scope changes.
• Leadproject closeout activities, ensuring all tasks are completed on time.
• Prepareweekly and monthly reports, tracking progress, milestones, and risks.
• UtilizePM toolsfor migration schedules, tracking, and reporting.
• liaise with vendors for improvements, and coordinate system updates.
• Supportcommunications and updatesto project templates, dashboards, and reports.
• Track and documentproject risks and issues.
• Conductretrospectivesand ensure follow-up actions are addressed.
• Assist in developing and maintainingtechnical and procedural documentationfor the integration process.

Project Administration:

• Maintain aproject team directoryand establish effective documentation and communication protocols.
• Ensure all team members and vendors are aligned withproject processes and documentation.
• Coordinate with multipleinternal and external teams.
• Serve as theprimary liaisonfor landlords and ensure allapprovalsare obtained.
• Overseemove-in logistics, lease-end restorations, and vendor procurements.
• Lead finalproject approval processesin coordination with client stakeholders.

Close-Out Activities:

• Oversee thepunch list resolutionand final project documentation.
• Ensure allas-built documentation, O&M manuals, and record drawingsare received and archived.
• Coordinatesubstantial completion and final acceptance certification.
• Manage thehandover processto the client's Facilities department.
• Participate in alessons-learned workshopto improve future integration projects.
• Ensurecontractual closeoutand compliance with all project requirements.

• Minimum Bachelor's degree in Architecture, Engineering, Construction or related degree required.
• Minimum of 10 years related experience required.
• LEED accreditation preferred.
• PMP or similar certification preferred.
• Strong expertisein procurement, vendor management, and contract negotiation.
• Experience in risk managementand financial tracking of project costs.
• Excellent stakeholder management skillswith experience in cross-functional, global team collaboration.
• Strong analytical and problem-solving abilities, with a focus on process optimization.
• Ability to manage multiple projectsand prioritize under tight deadlines.
• Familiarity with real estate, IT infrastructure, and workplace applicationsis a plus.
• Licensure or registration in the United States preferred.
• Considered a high level specialist, leads less experienced team members.
• Must have the ability to be client facing with strong verbal and written communication skills.
• Strong business acumen, technical knowledge, coordination skills and the ability to build a rapport with the project team and client is essential.
• Proficiency in project management tools(e.g., Smartsheet, Microsoft Project, Excel).
• Familiarity with Microsoft Office, MS Project, Deltek Vision, Bluebeam as well as other data management software is required.

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us - and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.