Title: Special Events Coordinator

Location: Midtown

Org Unit: Events

Work Days: Monday-Friday

Weekly Hours: 35.00

Exemption Status: Exempt

Salary Range: $70,000.00 - $85,000.00

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under guidance, this position assists with the coordination, logistics and execution of Weill Cornell Medicine's special events and programs.

Job Responsibilities

• Participates in events strategy development. Handles all logistical elements of events, including identifying venues, arranging audio-visual solutions, working closely with venue personnel, caterers, seating arrangements and vendor management.

• Works with gift officers to compile mailing list parameters to generate appropriate lists for event mailings.

• Ensures compliance with all policies, regulations, and laws pertaining to content and use of donor/patient data and IRS regulations.

• Recommends and implements procedures for smooth functioning of special events team.

• Works with Operations related to Legal review of contracts and agreements. Proactively monitors payment cycle for various events. Creates financial reports and ensures that event expenses are charged to the appropriate budgets.

• Designs, fact-checks, and produces event materials including invitations, reply devices, programs and signage. Assists in the preparation of briefings for leadership.

Education

• Bachelor's Degree

Experience

• At least 3 years relevant experience.

• Significant related experience can be considered in lieu of a degree.

Knowledge, Skills and Abilities

• Advanced organizational and customer service skills with a strong work ethic.

• Demonstrated proficiency with MS Office Suite and database applications.

• Previous experience with databases.

• Previous experience with graphic design software.

• Demonstrated organizational skills and the ability to juggle multiple projects simultaneously.

Licenses and Certifications

Working Conditions/Physical Demands

• Some evening and weekend work.

• Extensive travel within NYC.

• Some travel outside NYC.

Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to protected status, including race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.