Title: Administrative Assistant II - BILINGUAL
Location: Newark, NJ 07102
Pay Rate: $19.19/Hour on w2 without benefits
Duration: 6+ Months
Shift Timing (Day/ Evening/ Night): Day
Working Hours: Work Hours: 35 Hours Between 7:00 Am to 7:30 Core || lunch period (Unpaid):TBD
Interview Mode:

• Virtual via Zoom

• Responsible for the review of agency documents related to licensing and/or complaint processing. Ensures document submissions are in accordance with New Jersey rules and regulations
• Equipment to be used by the temporary staffing professional(s): Computer / Laptop

• Microsoft Office and various state government electronic databases.

• Ability to communicate effectively and establish effective working relationships.

• Process applications, and complete license.
  Verbal and written correspondence with applicants and licensees Provides Customer Service etc.
• Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for
• routing and approval.
• Compiles and maintains daily and weekly totals, reports, and financial statements.
• Reconciles statements.
• Establishes, revises and maintains accounting documents and files.
• Performs data entry into corporate system, e.g., routine posting and billing.
• Reviews completed forms for accuracy and completeness.
• May perform inquiries in internal and external databases to determine discrepancies.
• Performs inquiries in CASPS and/or FAMIS.
• Performs basic calculations.
• Orders, inventories, receives, and/or shelves routine supplies.
• Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies.
• Tracks expenditures.
• Verifies employment on a Countywide basis.
• Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple T&A).
• Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS).
• Notifies all participants of meetings and other functions in advance.
• Schedules routine meetings.
• Produces and electronically distributes simple documents (e.g., flyers).
• Maintains a system for tracking the progress of work.
• Orients new employees on procedures and systems.
• Performs alpha and/or numeric filing.
• Performs simple screening and sorting of mail.
• Responsible for sending dated material.
• Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.
• Acts as back up to other administrative positions, proofs spelling.
• Performs data entry into multiple screens.
• Knowledge of a variety of standard office procedures.
• Knowledge of specific unit terminology.
• Knowledge of work done in related departments.
• Ability to read and comprehend relevant documents.
• Ability to process and integrate simple data.
• Ability to establish and maintain effective working relationships with both external and internal contacts.
• Ability to perform inquiries in CASPS and/or FAMIS.
• Understanding of the basic PRISM functions.
• Ability to perform inquiries (e.g., check personnel data) in PRISM.
• Basic skills in the use of Microsoft Word.
• Basic skills in the use of applicable Microsoft software.
• Some experience in providing administrative support.

About our Company: -

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.