Description We are seeking an Executive Assistant to join our team based in Newport Beach, California. This role offers a contract to hire employment opportunity in the industry. As an Executive Assistant, you will be providing administrative support in a well-organized and timely manner, handling sensitive information, and coordinating communication among executives, employees, clients, and other external partners.

Responsibilities:

• Serve as the main point of contact among executives, employees, clients, and other external partners.

• Efficiently manage information flow in a timely and accurate manner.

• Oversee the performance of other clerical and administrative staff.

• Manage executives’ calendars and set up meetings.

• Handle travel and accommodation arrangements.

• Draft and edit contracts, briefs, reports, and other administrative tasks.

• Process and respond to routine inquiries and correspondence promptly, efficiently, and professionally.

• Conduct research and provide analytical support as required.

• Prepare financial statements, reports, memos, invoices, letters, and other documents.

• Handle confidential information with discretion, maintaining professionalism at all times. Requirements • Minimum of 3 years experience as an Executive Assistant or in a related role

• Proficiency in ADP - Financial Services

• Familiarity with Cisco Webex Meetings for scheduling and conducting virtual meetings

• Experience in using Concur for travel and expense management

• Proficiency in using CRM software for managing customer relationships

• Knowledge of Kronos Timekeeping System for tracking employee hours

• Familiarity with About Time software for project tracking

• Ability to manage calendars and schedule appointments efficiently

• Excellent communication skills, both written and verbal, for handling correspondence and liaising with stakeholders

• Experience in coordinating and managing conference calls

• Ability to handle and prioritize multiple tasks simultaneously in a fast-paced environment

• Strong organizational skills for managing files, documents, and correspondence

• High level of discretion and confidentiality for handling sensitive information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .