Summary:

Under the supervision and guidance of the Finance Director or his/her designee, performs routine clerical work such as computer data entry, copying, scanning documents to electronic files, filing reports, answering telephone calls, and provides additional administrative support to City Hall offices.

Essential Duties and Responsibilities: Provides clerical support to the City Clerks Office, City Managers Office and Finance Office. Performs front counter work; receives payments for taxes, licenses, permits, fees and bills; refers to fee schedules and computes monies due. Assists in printing, organizing, and processing accounts payable and payroll checks. Maintains files of records; scans, faxes, or archives records; enters and updates information into databases. Maintains filing and indexing systems for active, transient and archival records. Prepares labels and envelopes for mailing, receiving, sorting and distribution of incoming mail. Operates standard office equipment including: multi-line phone, personal computer, copier, scanner, postage machine and shredder. Answers telephone and routes calls to appropriate person or takes messages as required. Performs other duties as assigned.

Supervision Exercised: Supervision of regular employees is not a normal responsibility of this position.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: At least 18 years of age with reasonable responsibility and education sufficient to receive and comprehend instructions. Proficiency in the use of office machinery and Microsoft Office applications is desired but not required.

Knowledge, Skills and Abilities: Ability to comprehend and follow comprehensive instructions. Ability to perform delegated administrative assignments with direct or limited supervision; handle with courtesy and tact a wide variety of public contact both on the telephone and in person; understand and carry out oral and written directions; work cooperatively with others; proficiently use the computer system. Must have a high level of initiative and be able to work with direct or limited supervision; be able to learn, apply, and retain knowledge of skills required for the position. The ability to maintain confidentiality is mandatory.

Language Skills: The ability to read and write English and to comprehend instructions is required. Ability to compose general correspondence, take notes at meetings and maintain records per policy and procedure.

Mathematical Skills: Ability to perform basic mathematics: add, subtract, multiply, and divide.

Reasoning Ability: Ability to apply common sense understanding to carry out written or oral instructions.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to stand, walk, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, crouch or crawl; and travel up and down stairs. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision.

Public Relations: Public relations are an integral part of each employees job. Employees shall be courteous, helpful and conduct th mselves in a manner which is appropriate for an employee in public service. Employee must exercise excellent customer service and social skills Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must be able to work in a team environment with other employees and multiple agencies