POSITION:            Materials Strategy and Project Development Specialist

REPORTS TO:      Senior Manager, Engineering and QA

DEPARTMENT:     Remanufacturing & Repair Center & Rail Mechanical 

LOCATION:           North Bay

REFERENCE:       390-196-25

SALARY:               $79,898- $93,990

WHO WE ARE:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services.  We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 900 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations.  We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services. 

ACCOUNTABILITY STATEMENT:

The Materials Strategy and Project Development Specialist will ensure the accurate and timely procurement of materials by preparing and managing the Bill of Materials (BOM) and coordinating with vendors and the procurement team. This role is responsible for maintaining optimal inventory levels and promptly resolving any material-related issues to support project success.

MAJOR DUTIES/ RESPONSIBILITIES:

• Prepare project BOM that accurately reflects the required materials based on scope of work. 

• Review project scope of work and associated procedures and drawings to identify all materials required.

• Organize the BOM and implement a procurement plan to ensure timely, accurate, and quality material supply at the right price and source.

• Follow up on deliveries and expedite short shipments. 

• Create any required Inventory items in advance of purchase to facilitate Engineering support and maintain BOM.

• Work with Procurement/Stores to establish and maintain appropriate inventory levels

• Source another product through the vendor/client relationships for any defects or product discontinuations.

• Develops and maintains vendor/client relationships to determine what product is allowable to be sourced based on project specific scope.

• Takes the engineering drawings and designs, converts them into the manufacturing BOM so that when a requisition is handed over to procurement for the final step of issuing a purchase order, the package is complete with all pricing, scheduling and parts required from the vendor.

• Prepare and submit Requisitions to Procurement to ensure materials are purchased accurately and in a timely manner.

• Prepare summaries for Request for Quote (RFQ) for non-generic components. 

• Retrieve, verify revision, and group appropriate drawings.

• Provide support to Procurement throughout RFQ and evaluation process.

• Manage flow of materials as per project requirements budget and schedule.

• Liaison with suppliers and engineering team to resolve questions and problems.

• Coordinate the shipping of any ONTC supplied materials to supplier and coordinate customer parts shipping and tracking.

• Arrange and coordinate any postproduction requirements as part of Project Materials Management. Monitor Material Exception process to limit impact on material costs and availability and requisition any shortfalls.

• Provide support to Senior Manager, Engineering and QA in processing/attending to warranties (requisition parts, arrange shipping of materials).

• Support project documentation as it relates to materials management to ensure that the scope follows customer requirements.

• Identify required vendor and product documentation and submit for approval (Health and Safety, Contract Requirements).

• Provide material management support to the bid team to ensure that the required materials are available as per production budget and schedule.

REQUIREMENTS:

• College Diploma in Business Management, Business Administration, Supply Chain Management or a related field 

• At least 2 years of experience in material handling, warehousing, inventory, and/or logistics, material planning, purchasing, or other related supply chain activities. 

• At least 2 years of experience in the industry, project management, engineering, quality assurance, procurement and rail industry specific knowledge

• Logistics and/or inventory management computer system

• Good understanding of materials processes including BOM, RFQ, shipping, receiving, picking and inventory control. 

• Proficiency in Microsoft Office Suite with advanced Excel level is considered an asset.

• Proficient in computer skills with a general knowledge of logistics and/or inventory management system.

• Ability to interpret Mechanical Drawings and Documents

• Well versed in project management

• Good communication and interpersonal skills with the ability to communicate directly with others on materials management matters

• Self-directed and organized and able to prioritize workload to achieve goals 

• Ability to work independently 

• Excellent ability to solve material issues with little guidance

• Demonstrate sound, fact-based decision-making ability

• Committed to company health & safety

• 1-2 years of experience in supply chain management (large scale projects) is considered an asset

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: February 24, 2024, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number.  

At Ontario Northland, we are committed to employment equity.  We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

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