DEPARTMENT BUSINESS COORDINATOR

Date: Mar 26, 2025

Req ID: 48350

Location:

North Little Rock, AR, US, 72118

Category: DIVISION OF ENVIRONMENTAL QUALITY

Anticipated Starting Salary: $40,340

Position Number: 22090952

County: Pulaski

Posting End Date: April 1, 2025

Anticipated Starting Salary: $40,340

Office of Water Quality

The mission of the Arkansas Department of Energy and Environment is to provide effective and efficient energy and environmental solutions informed by science. The Department promotes responsible management of resources and protects the environment for the benefit of all Arkansans.

Position Information

Class Code: G159C

Grade: GS07

FLSA Status: EXEMPT

Salary Range: $40,340.00 - $64,343.00

Summary

The Department Business Coordinator is responsible for planning and coordinating department budgetary activities, monitoring department expenditures, and coordinating services for the department. This position is governed by state and federal laws and agency/institution policy.

Functions

Supervises a staff of administrative support personnel by interviewing applicants, recommending applicants for hire, training, making work assignments, and evaluating job performance. Directs the preparation and maintenance of departmental budget, develops and maintains budget grant accounts, reviews and approves budget revisions, makes financial projections for planning purposes, and utilizes spreadsheet or database management package. Reviews, analyzes, and reconciles ledgers for regular grant accounts, prepares monthly financial reports indicating financial status of accounts, coordinates transfer of funds from accounts, and prepares and submits journal vouchers to supervisor for distribution of monthly charges to departments. Establishes guidelines for financial reporting procedures for various programs within department, develops summary fiscal reports on grant accounts for distribution to principal investigators, and compiles annual reports concerning departmental activities. Prepares financial documents for special projects, such as construction, renovation, property acquisition and research, coordinates rental expenses for leases, monitors various contracts, and approves payments for contract services. Serves as liaison between various administrative offices and department, regarding invoices and account balances, procures supplies and equipment for departmental regular business and grant-related research, and serves as certifying officer for all financial agreements. Directs and coordinates automated billing process for department, reviews billing for errors, directs correction process, and oversees human resources activities. Reviews and evaluates reports as a management tool, provides administration with back-up information on activities, as requested, and submits statistical information on operations. Completes federal expenditure reports, determines allowable direct and indirect costs, interprets regulations for compliance to programs, and coordinates audits of federal funds. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of mechanized accounting systems. Knowledge of university or state agency funding and budgetary practices and procedures. Knowledge of fiscal management practices and procedures. Knowledge of supervisory practices and procedures. Ability to coordinate budget development and allocate funding. Ability to analyze financial data to assist in planning. Ability to evaluate effectiveness of fiscal operations and direct changes. Ability to prepare reports and direct maintenance of records. Ability to coordinate and direct the work of subordinates.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in general business, financial management, or related field; plus four years of experience in business management, fiscal administration, or related field, including two years in a supervisory capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market:Little Rock