Description

About Us:

EMCOR Group, Inc. (NYSE: EME) is a Fortune 500 company and a leader in mechanical and electrical construction, industrial and energy infrastructure, and building services.

A provider of critical infrastructure systems. EMCOR gives life to new structures and sustains life in existing ones by it planning, installing, operating, maintaining, and protecting the sophisticated and dynamic systems that create facility environments. This includes electrical, mechanical, lighting, air conditioning, heating, security, fire protection, and power generation systems--in virtually every sector of the economy and for a diverse range of businesses, organizations and government. EMCOR represents a rare combination of broad reach with local execution, combining the strength of an industry leader with the knowledge and care of 170 locations.

Job Title: -- Assistant Office Manager

Job Summary: -- This position assists is responsible for daily coordination of activities of office services, often including overseeing equipment maintenance, mail and distribution, telephone, messenger, and office supplies. Schedule and coordinate projects, events, and special assignments from management. Performs a wide variety of administrative, logistical and coordination tasks. This role will perform a wide variety of tasks that require a high level of organization and project administration.

Essential Duties and Responsibilities: --

• Proactively coordinate management, including arranging equipment maintenance, mail and distribution, telephone, messenger, office supplies, and liaising with building management.

• Assist Director, Human Resources with various tasks as assigned.

• Provide key support for coordination and planning of various Executive and Corporate in-person and virtual events, including coordinating and executing event activities at off-site locations.

• Coordinate and manage building maintenance issues and general office/equipment issues. May require on-site building issue resolutions in the evenings and weekends.

• Coordinate corporate gifting.

• Responsible for corporate stationery ordering and inventory.

• Prepare and process purchase/work orders and expense reports.

• Update online services and training pertaining to office equipment such as printers.

• Maintain office equipment and schedule repairs.

• Coordinate day-to-day activities for office maintenance, repairs and renovations.

• Assist with and prepare PowerPoint presentations as assigned.

• This position requires early morning, evening, and occasional weekend work.

• Travel: As required, up to 10%.

Qualifications: --

• Minimum of 5+ years of experience

• High School Diploma required; B.S./B.A. preferred

• Must have prior event planning experience; corporate event planning preferred

• Strong organizational and analytical skills

• Self-motivated and detail-oriented, with the ability to prioritize workflow, and manage multiple tasks on a daily basis

• Advanced PC skills (Word, Excel, PowerPoint, Microsoft Office O365 / Teams)

• Ability to work independently as well as part of a team

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Compensation Range: $86,000 - $107,000

This position is bonus eligible.

Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

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Qualifications

Education

Required

• High School or better

Preferred

• Bachelors or better