Description We are offering a long-term contract employment opportunity for an Administrative Assistant in Oakland, California. The role involves working closely with a team in the Real Estate industry. The Administrative Assistant will be expected to manage customer inquiries, maintain accurate records, and ensure the smooth operation of office procedures.

Responsibilities:

• Ensuring adherence to legal and tax withholding processes.

• Quickly and efficiently addressing client requests for information or other relevant transaction services.

• Coordinating schedules for key appointments, including open houses and final walkthroughs.

• Overseeing the production of online marketing materials, brochures, and flyers for events to represent the team professionally.

• Completing paperwork for all real estate transactions in a timely manner to facilitate quick deal closures.

• Managing the production of all marketing materials and facilitating local events to foster connections with people in the local community.

• Utilizing Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) for various administrative tasks.

• Handling inbound and outbound calls, maintaining a high level of customer service.

• Conducting data entry tasks and maintaining customer records.

• Scheduling appointments and managing team schedules. Requirements • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook

• Experience in answering inbound calls and managing both inbound and outbound calls

• Strong customer service skills and ability to handle customer queries effectively

• Excellent data entry skills with attention to detail and accuracy

• Ability to manage email correspondence professionally and efficiently

• Experience in scheduling appointments and managing calendars

• Strong organizational skills and ability to multitask

• Good verbal and written communication skills

• Ability to work independently and as part of a team

• High level of integrity and discretion in handling confidential information. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .