Job Title: Payroll SpecialistJob Description

The Payroll Specialist will be responsible for facilitating semi-monthly payroll for the entire organization. This includes importing payroll system batch entries, preparing manual input entries, reconciling payroll general ledger accounts, and recording journal entries monthly. The role also involves all leave administration, including communication with employees, managers, and external short and long term disability vendors, as well as calculating payroll exceptions related to FMLA, STD, Military, and unpaid time. Additionally, the Payroll Specialist will assist with the configuration of all payroll items in the HRIS system, create reports, provide data to HR and Accounting as needed, and assist with documentation gathering for various audits.

Responsibilities

• Facilitate semi-monthly payroll for the entire organization.

• Import payroll system batch entries and prepare manual input entries.

• Reconcile payroll general ledger accounts and record journal entries monthly.

• Administer all leave, including communication with employees, managers, and external vendors for short and long term disability.

• Calculate payroll exceptions for FMLA, STD, Military, and unpaid time.

• Assist with the configuration of payroll items in the HRIS system.

• Create reports and provide data to HR and Accounting as needed.

• Assist with documentation gathering for various audits.

Essential Skills

• Experience with payroll processing and reconciliation.

• Proficiency in Excel for data entry.

• Ability to handle a semi-monthly payroll for 1200 people, mostly salaried except for interns.

Additional Skills & Qualifications

• Experience with Workday is a plus, but training will be provided.

• Basic Excel skills required.

• Experience with month-end or reconciliations is nice to have, but not mandatory.

• Open to various educational backgrounds.

• Willingness to train someone with less experience.

Work Environment

This is a hybrid position requiring in-office presence two days a week, potentially more during the initial training period. The role offers flexibility to work remotely most of the time, with accommodations for personal commitments such as child pickups. The work schedule is flexible with options including 7:30-4, 8:30-5, and 8-4:30. The position has the potential to become permanent after 6-12 months if the candidate is the right fit. There is an onsite cafeteria available, and the team currently consists of four members. The work environment is supportive, aiming to balance workload and provide flexibility during busy periods such as open enrollment.

Pay and Benefits

The pay range for this position is $24.00 - $29.80

• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Omaha,NE.

Application Deadline

This position will be accepting applications until Jan 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.