Description

Office Administrator - Tree Vegetation Management

We are seeking a highly organized and motivated Office Administrator to join our tree vegetation management office. This crucial role will oversee all hiring activities, support the I-9 process, and build pipelines of candidates, in addition to handling various administrative responsibilities and projects assigned by leadership.

Key Responsibilities:

• Hiring Activities: Manage the end-to-end recruitment process, including posting job openings, screening resumes, scheduling interviews, and extending job offers.

• E-Hire Responsibilities: Utilize electronic hiring platforms to streamline the recruitment process, ensuring timely and efficient onboarding of new hires.

• I-9 Process Management: Support the I-9 employment eligibility verification process, ensuring compliance with federal regulations and maintaining accurate records.

• Pipeline Building: Develop and maintain a pipeline of qualified candidates for current and future positions by networking, attending job fairs, and utilizing social media and other recruitment channels.

• Administrative Support: Perform general office duties, including managing correspondence, scheduling appointments, maintaining files, and ordering office supplies.

• Project Management: Assist with administrative projects assigned by leadership, ensuring timely completion and adherence to company standards.

• Communication: Serve as a liaison between candidates, employees, and management, ensuring clear and effective communication throughout the hiring process.

• Compliance: Ensure all hiring practices comply with company policies, industry regulations, and legal requirements.

Qualifications and Education:

• Minimum of 1 year of experience in recruitment, office administration, or a related role.

• Vegetation Management Industry experience is a plus.

• Bachelor’s degree preferred but not required.

• Strong knowledge of e-hiring platforms and the I-9 process preferred.

• Excellent organizational and multitasking skills.

• Proficient in Microsoft Office Suite and other office management software.

• Strong communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Attention to detail and a high level of accuracy.

• Bilingual: English/Spanish is preferred.

The ideal candidate for this position will be someone who is a quick learner, proactive in their approach and possess a strong sense of ownership.

License & Certifications:

• A Driver’s License is required.

Travel Requirements:

• This position requires travel to regional sites, including occasional overnight stays as necessary.

Physical Requirements:

• RARE (less than 10%): squatting, depth-perception, color-vision, crawling, pushing, pulling, seeing distant, climbing ladders, balancing, gripping

• OCCASIONAL (up to 33%): stooping, kneeling, squatting, body-twisting, sense-of-touch, manual-dexterity, lifting up to 10 lbs., lifting up to 50 lbs., lifting over 10 lbs. to 50 lbs., climbing stairs, carrying, lifting, range-of-motion, reaching

• FREQUENT (up to 66%): standing, walking, sitting

• CONTINUOUS (up to 100%): seeing, reading, hearing-speech-range, speaking clearly.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066 . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

Benefits

We offer a competitive benefits package that provides a foundation of support for the health, safety, and security of you and your family. We are proud to extend a broad selection of benefits to meet your needs—and medical, dental, and vision benefits start on the first day of employment.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

• All job offers are subject to pre-employment drug screening and a background check.

• Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.