Job Title: Office AdministratorJob Description

We are seeking a highly organized and detail-oriented Office Administrator to support four departments within our organization. The ideal candidate will be responsible for ordering supplies, entering orders, tracking purchase orders, and performing other duties as assigned. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

Responsibilities

• Order Supplies: Manage and order office supplies for four departments, ensuring adequate stock levels and timely replenishment.

• Enter Orders: Accurately enter orders into the company's system, ensuring all details are correct and up-to-date.

• Track Purchase Orders: Monitor and track purchase orders, ensuring timely delivery and resolving any discrepancies.

• Administrative Support: Provide general administrative support to the departments, including scheduling meetings, managing calendars, and handling correspondence.

• Record Keeping: Maintain accurate records of orders, supplies, and inventory.

• Communication: Liaise with vendors and suppliers to ensure smooth transactions and resolve any issues that may arise.

• Other Duties: Perform other duties as assigned by the Office Manager or department heads.

Essential Skills

• At least 1 year of office experience

• Strong communication skills

• Proficiency in Microsoft Office applications

Additional Skills & Qualifications

• Administrative support

• Data entry

• Customer service

• Clerical

• Administration

• Filing

• Administrative assistance

• Office administration

• Office management

Work Environment

The work hours are from 7 am to 3:30 pm. The first month will be fully in-office with the opportunity to work from home for 2 days per week afterward. This position is a maternity leave cover with the ability to train with the current person. The role involves supporting the Lab, Quality, Technical, and Planning & Geology departments. The office environment is friendly and offers good benefits, with possible opportunities for permanent positions or other internal roles.

Pay and Benefits

The pay range for this position is $22.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ottawa,IL.

Application Deadline

This position is anticipated to close on Mar 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.