Shipping Coordinator II

POSITION SUMMARY:

Responsible to manage all the inbound, outbound shipment and coordinate with logistics team to full fill production orders and meet customer demand in a timely manner. Independence and quick thinking of decision making.

RESPONSIBILITIES:

1. Work closely with Planner or Customer Advocate to prepare the shipment according to ship plan.

2. Coordinate and work closely with 3PL Logistics team to identify goods assigned based on inventory available.

3. Generate Delivery Note, Commercial Invoice and Packing List and other shipping related documents.

4. Understand shipping instruction given for each order request in system.

5. Coordinates for cargo pick up arrangement with various or selected freight carrier/forwarders based on the incoterm and keep track shipments movement.

6. Understand each customer requirement and Customs compliance for Export/Import and Bonded shipment.

7. Work with 3PL Logistics team to ensure pick the correct item based on pull order request.

8. Keep monitor and ensure the materials pack and ship as per schedule.

9. Investigates and / or fixes any problem arise with respective party either shipment or Warehouse issue.

10. Collect and record the data for KPI report.

11. Keep and file all the shipping related documents properly for audit purposes.

12. Adhere to organizational requirements on quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies and general duty of care.

13. Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.

14. Other duties as assigned.

WORK ENVIRONMENT:

• Location: alternate work locations of external logistics (Bayan Lepas or Penang Science Park, Simpang Ampat.

• Work in standard office environment and used office equipment (phone, PC, copier, fax machine etc.)

• Works under limited supervision.    

QUALIFICATIONS:

• Good knowledge in SAP, Logistics/Warehousing and Customs compliance.

• Good written and verbal communication skills in English and Malay.

• Good knowledge in Microsoft Office (especially Excel, Words, PowerPoint and Outlook).

EXPERIENCE:

Essential:

• Minimum three (3) years of experience in Supply Chain (Logistic/ Warehouse).

Desirable:

• Prefer experienced in Logistic/Shipping/Warehouse.

EDUCATION:

Essential:

• High school education or a combination of relevant experience and/or education that is equivalent to a Diploma / Bachelor’s Degree.

Desirable:

• Prefer a strong personality with a dedicated, independent person and teamwork.

• Prefer certification in Windows, Excel, and Word and/ equivalent experience at an intermediate level, if available.

WHY JOIN US!

As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan.

In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia., we offer a rich benefits package that includes:

• Medical - health care plan, dental, and vision.

• Short and long-term disability and life insurance.

• Executive Employee Health Screening package.

• Generous paid time off starting at 15 days and 19 public holidays.

• 98 days of paid maternity leave for Moms and 7 days of paid paternity leave for Dads.

• AE Child-Of-Employee Scholarship Program.

• Employee Referral Program.

• Career Growth and Learning Opportunity.