University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator (Institute for Translational Medicine)

Job Profile Title

Coordinator, Program

Job Description Summary

The Program Coordinator in the Institute for Translational Medicine and Therapeutics (ITMAT) is responsible for independently coordinating, planning and managing the logistics related to the named lectures, special workshops, national and international symposia, and site visits with national and international organizations pursuing programs similar to ITMAT as well as recruitment efforts sponsored by the Institute for Translational Medicine and Therapeutics.

Job Description

Coordinator, Program

This position is responsible for independently coordinating, planning and managing the logistics related to the named lectures, special workshops, national and international symposia, and site visits with national and international organizations pursuing programs similar to ITMAT as well as recruitment efforts sponsored by the Institute for Translational Medicine and Therapeutics. This includes contacting external constituencies of importance, developing an agenda to meet with internal individuals, coordinating travel arrangements, developing marketing materials related to the events, and managing and reconciling expenditures. This individual is also responsible for compiling complex material for large grant submissions which includes complying with the PMCID regulations, preparing and maintaining NIH Biosketches, and solicitation of relevant materials for large scale, multi-disciplinary, multi-institution grant proposals. This position is responsible for maintaining and updating the Institute’s websites which is comprised of over 750 pages and maintaining the Institute Listserv. In addition, this individual will provide financial and administrative support to the Chief Operating Officer for Clinical and Translational Science and Corporate Alliances and will serve as a backup to the Executive Assistant for the Chair/Director. The individual will be responsible for the coordination and management of ITMAT’s pilot grant programs and all tracking mechanisms for reporting to the PSOM administration and the NIH. The position will be responsible for purchasing transactions for the Institute.

Job Duties:

• Coordinates, plans, and manages the logistics and finances related named lectures, workshops, seminars, site visits and symposia (national and international) sponsored by the Institute for Translational Medicine and Therapeutics. This includes contacting external constituencies of importance, developing an agenda to meet with internal individuals, coordinating travel arrangements, developing marketing materials related to the events, and reconciling expenditures.

• Compiles complex material for large grant submissions which includes complying with the PMCID regulations, preparing and maintaining NIH Biosketches, and solicitation of relevant materials for large scale, multi-disciplinary, multi-institution grant proposals. Reviews RFA’s and develops checklists for all components of the submission.

• Maintains and updates the Institute’s websites which is comprised of over 750 pages. This entails interacting with the key stakeholders on a weekly basis to update and develop new content and pages.

• Provide financial and administrative support to the COO and will serve as a backup to the Executive Assistant for the Chair/Director

• Process all purchase order requisition requests in Ben Financials, as well as address financial inquiries/concerns for staff. This includes following up on payments to ensure they have been processed fully and checks have been received by vendors in a timely manner. Processes non-PO requests which includes payment to vendors, employee reimbursement, human subject payments, etc. .

• Manages the pilot grant process for all ITMAT pilot grant submissions; reviews applications to ensure all items have been submitted complying with directions; follows-up on outstanding items; compiles data for review committee; tracks and maintains all data for all pilot grant calls.

• Manages conference room calendars and archiving process.

• Perform additional duties as assigned

Qualifications:

Bachelor's Degree and 2-3 years of experience or an equivalent combination of education and experience required.

Cover letter and resume required with application.

Targeted Pay Range: $25/hr-$27/hr

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State

Philadelphia, Pennsylvania

This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$24.13 - $27.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and

the pay range assigned to the job profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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  To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

  The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.