FLSA Status: Exempt

Approved Date: 08/26/2024

Approved By: Chief Financial Officer

Job Title: Executive Assistant

Department: Administrative

Summary Schedules appointments, gives information to callers, takes notes, potential travel to and from plants and otherwise relieves management staff of a wide range of routine and non-routine administrative and business detail by performing the following duties. This position would report directly to the Chief Financial Officer and handle duties primarily for the Finance, IT, Purchasing, and Legal departments.

Essential Duties and Responsibilities include the following. Other duties may be assigned as needed.

• Composes, edits and types routine correspondence.

• Create charts, spreadsheets and merge files.

• Organizes and maintains file system, and files correspondence and other records.

• Answers and screens managers telephone calls, and arranges conference calls.

• Coordinates schedules and provide representation in meetings for managers if needed.

• Arranges and coordinates travel schedules, reservations and creates agenda when necessary.

• Conducts research, and compiles and types statistical reports.

• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.

• Makes copies of correspondence or other printed materials.

• Prepares outgoing mail and correspondence, including e-mail and faxes.

• Documents and tracks action items to closure

• Prepares expense reporting, when needed.

Competencies

To perform the job successfully, an individual will need to perform the following competencies.

Quantity of Work

The quantity of work produced and the promptness with which it is completed.

Quality of Work

The ability displayed and accuracy of work produced, meeting company standards, and requiring little to no rework.

Judgement/Knowledge of Job

Knowledge of job, techniques, skills, equipment, procedures, materials, etc.

Attendance/Dependability

Punctuality and attendance.

Teamwork/ Attitude

Willingness and cooperativeness with co-workers and supervisors; ability to accept constructive criticism.

Initiative/Independence

The degree to which an employee searches out new tasks and expands their ability to perform assigned tasks without direct supervision.

Adherence to Policy

Follow quality environmental policies and have knowledge of AS9100 and IS14001.

Adherence to Safety

Follow safety procedures, security protocol, and wear proper PPE.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree (B. A.) from four-year College or University; or five to ten years related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as proposals, MS word files, PowerPoint files, etc. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Computer Skills

To perform this job successfully, an individual should have knowledge of Internet software; Presentation software; Spreadsheet software (i.e. Microsoft Excel) and Word Processing software. Being highly proficient with Microsoft Excel is a plus.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee may occasionally lift up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Loc Performance is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.