Summary This position is a Administrative Support Assistant, GS- 0303-6/7 working in Portland, Oregon for the R1-Budget and Administration. Responsibilities The major duties listed represent the full performance level of GS-7. At lower grade level, you will perform assignments of a more limited scope and with less independence. As a Administrative Support Assistant your duties will include, but are not limited to, the following: Develops and formulates field level budget including estimates, justifications, and all financial activities for multiple natural resource accounts with extensive sub-activities and/or cross program, interagency or grant funding sources. The incumbent is responsible for a continuing review of the utilization of funds, funds availability, and overall budgetary processes for the station(s). Assists the Project Leader/supervisor in preparation of pertinent forms and documents. Monitors appointment limitations and prepares appropriate actions using the approved electronic SF-52 process. Forwards the necessary documentation and forms to the appropriate RO administrative support person for processing. Prepares or directs the acquisition of necessary supplies, equipment, and construction to meet station needs, and ensures that purchases are in accordance with Federal procurement regulations and within delegated authority. Ensures that all expenses are obligated and in a prompt manager that invoices are processed in accordance with the Federal Financial system and Prompt Payment Act. Purchase methods are considered to all within open market purchase orders, blanket purchase arrangements, and mandatory sources purchases. Approves action within warrant limitation. Provides instruction and training in all automated systems which include the Federal Personnel/Payroll System (FPPS), Time and Attendance, FFS and cc: Mail. This includes hands-on training in these systems, as well as continuing phone support. Provides assistance with day-to-day questions regarding various computer applications used by office staff and provides information technology management, network administration, and technical support in conjunction and consultation with the designated Information Technology Coordinator. Coordinates computer hardware and software acquisition, installation and upgrades, system backup procedures and system maintenance with the advisement of the Information Technology coordinator. Supervises the inventory of all accountable property. Conducts a physical inventory of all accountable property. Updates and maintains a record system which controls the location, arrangement, and use of active files, and systematic retention and/or disposal of records according to established plans. Requirements Conditions of Employment Qualifications Only experience and education obtained by 10/08/2024 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-6] Possess one (1) year of specialized experience equivalent to at least the GS-5 level in the Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Specialized experience may include: review an organization's funds or financial data to ensure accuracy; prepare and ensure accuracy of time and attendance reports through an electronic time and attendance system; procure supplies, equipment or services in accordance with regulations governing the type of purchase; prepare oral briefings and written reports for management on financial or administrative matters; provide organizational support services for an organization such as preparing forms, documents or correspondence, or responding to procedural questions from the public. NOTE: Your resume must contain sufficient detail at this level of work, e.g., begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration. Minimum Qualification [GS-7] Possess one (1) year of specialized experience equivalent to at least the GS-6 level in the Federal service that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of the position to be filled. Specialized experience may include: performing a variety of administrative functions; use of various word processing and spreadsheet software; coordinating procurement and contracting regulations, policy and procedures; annual work planning and analyzing funding requirements; preparing and submitting payment packets; serving as a timekeeper using an automated system; coordinating staff training; maintaining file systems; preparing and monitoring of personnel actions; meeting and communicating effectively with others. NOTE: Your resume must contain sufficient detail at this level of work, e.g., begin/end dates, hours worked per week, duties performed, etc. for each timeframe for consideration. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no education substitution at these grade levels for this position. Additional Information PCS INFORMATION: No PCS entitlements authorized Telework: This position is suitable for telework and may be allowed to telework with supervisory approval. Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area. Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP or ICTAP applicants must be determined to be well-qualified for this position in order to receive special selection priority. To be well-qualified, a CTAP or ICTAP applicant must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least 85 on the questionnaire For more information visit: OPM's Employee Guide to Career Transition Public Land Corps (PLC) Hiring Authority: Served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC and received a certificate of non-competitive eligibility. Completed most recent Corps service, for which a certificate of non-competitive eligibility was issued, within the last 2 years. Appointment must be effected within the 2 year period. Reasonable Accommodation: The USFWS provides reasonable accommodations to applicants with disabilities. Please visit USAJOBS Help Center | Reasonable accommodation policy if you need a reasonable accommodation for any part of the application and hiring process.