Vehicle Maintenance Supervisor (Supervisor II) in Portland, Oregon, United States

Job Information

City of Portland Vehicle Maintenance Supervisor (Supervisor II) in Portland, Oregon

Vehicle Maintenance Supervisor (Supervisor II)

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Vehicle Maintenance Supervisor (Supervisor II)

Salary

$107,265.60 - $151,881.60 Annually

Location

2835 N Kerby Ave, OR

Job Type

Regular

Job Number

2025-00081

Bureau

Bureau of Fleet and Facilities

Opening Date

01/13/2025

Closing Date

1/27/2025 11:59 PM Pacific

Description
Benefits
Questions

The Position

Job Appointment: Full time, regular

Work Schedule: Monday – Friday, 6:00am - 2:30pm.

Work Location: Fully in-person at the Kerby Garage, located at 2835 N Kerby Ave, Portland Or 97227-1611.

Benefits: Please check our benefit tab for an overview of benefit for this position

Language Pay Premium Eligible: City of Portland employees who speak one or more languages in addition to English may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview/language-pay-differential-eligibility) .

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.

About the Position:

The Vehicle Maintenance Supervisor II administers the daily operations at the Kerby Garage. This role is responsible for scheduling, coordinating, and supervising the work of the Vehicle and Equipment Mechanics, Leads, and Welder Fabricators ensuring efficient and high-quality vehicle and equipment maintenance and repair.

Key Responsibilities:

Oversight & Coordination:
Supervise and schedule daily maintenance operations.
Balance workload between scheduled and unscheduled maintenance.
Managing technician work assignments and staff performance.
Monitor and ensure compliance with preventative maintenance programs.
Ensure quality control by supporting and promoting safety program goals, initiatives, and corrective actions.
Responsible for monitoring Service Level Agreement Key Performance indicator dashboard data and reports to ensure annual objectives are met.
Provide program level decisions to ensure availability and turnaround time targets are achieved .
Safety & Compliance:
Promote a proactive safety culture through execution of safety programs and initiatives.
Implement and administer safety protocols and corrective actions.
Procurement & Budget Management:
Manage the purchasing of parts, supplies, and services, adhering to City procurement policies.
Process invoices, track budgets, and manage expenditures.
Administer procurement card purchases and fleet communications.
Administrative Duties:
Conduct staff performance evaluations and support career development.
Requisition materials and equipment.
Utilize various computer software programs.
Prepare and maintain detailed reports and records.
Administer general office functions, including accident reporting and billings.
Emergency Response:
Respond to emergency situations as needed.
Other Duties:
Perform other duties as assigned.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Thursday, January 23, 2025 at 12:00pm Pacific Time (US and Canada)

Zoom Meeting Link: https://us06web.zoom.us/j/86144201861

Meeting ID: 861 4420 1861

Questions?

Jaclyn Snyder, Senior Recruiter

Bureau of Human Resources

Jaclyn.Snyder@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position:

Knowledge of principles and practices of leadership, current business communication, public administration, program evaluation, and fields related to the mission and purpose of the organizational unit and Bureau/Office.
Experience supervising employees, including training, scheduling, and evaluating staff performance, preferably within an automotive/equipment maintenance repair setting.
Experience planning, organizing, and allocating work to automotive/equipment maintenance and repair staff.
Ability to communicate effectively, both verbally and in writing; present information, reports, and recommendations clearly and persuasively.
Ability to make decisions within established policies and procedures that influence the daily operations of the unit and work of subordinate staff.

Applicants must also possess:
A valid state driver’s license and acceptable driving record (https://www.portlandoregon.gov/citycode/article/12184) .

The Recruitment Process

STEP 1: Apply online between Monday, January 13, 2025 – Monday, January 27, 2025

Required Application Materials:

Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:
Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.)

Application Tips:
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
Do not attach materials not requested.
All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted.
You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.

Step 2: Minimum Qualification Evaluation: Week of January 27, 2025
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of February 3, 2025
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): February
Hiring bureau will review and select candidates to interview.

Step 5: Offer of Employment: March

Step 6: Start Date: April
A start date will be determined after all conditions of employment have been met.

Timeline is approximate and subject to change

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

Veteran Preference
ADA, Pregnancy, and Religious Accommodations
Work Status
Equal Employment Opportunity

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

Health Care (Medical, Vision and Dental)
Carrot Fertility
Wellness Benefits
Life Insurance
Long-term disability coverage to eligible employees and their families.
Employee Assistance Plan
Flexible Spending Accounts
Retirement
Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer
Family Medical Leave
City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

Yes
No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.

04

Do you have knowledge of principles and practices of leadership, current business communication, public administration, program evaluation, and fields related to the mission and purpose of the organizational unit and Bureau/Office?
Yes
No

05

Provide a detailed example(s) of your knowledge of principles and practices of leadership, current business communication, public administration, program evaluation, and fields related to the mission and purpose of the organizational unit and Bureau/Office.