Description

::: {#textEditorContainer_17} ::: {contenteditable="false"} COMPENSATION:$24.070 - 34.902/hour

SCHEDULE: full-time, 40 hours/week, generally days Mon. - Fri. Scheduling flexibility available.

OTHER BENEFITS: The City is excited to offer a robust slate of benefits to our employees, including but not limited to:

• Medical, dental, and vision insurance at no cost *
• 2-to-1 match on 7% TMRS contributions
• Certification/education incentive pay **
• On call pay
• Bi-weekly vacation and sick leave accrual
• Longevity pay
• Tuition reimbursement
• Sick and Vacation sell-back

• and more!

• Employee Only coverage on specific plans

** Compensation available for education, certification, or licenses that are not a minimum requirement of the job

POSITION SUMMARY:

Under the direction of the Police Chief and/or designee, this position performs complex clerical, technical, and administrative support duties for the department, including maintaining accurate records, drafting meeting agendas and correspondence, managing the department calendar, conducting research, compiling data, analyzing spreadsheets, coordinating meetings, and arranging travel. This role requires handling confidential information with discretion, initiative, and tact. Additionally, the role oversees the administration of the department's annual and daily line-item budget process by maintaining accurate accounting of all departmental expenditures and reviewing variances.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Provide comprehensive administrative support, including calendar management, meeting scheduling, travel coordination, and correspondence. Serve as the point of contact with other City departments, manage the Chief and administrative team's schedules, plan meetings, and arrange travel.
• Effectively manage and screen incoming calls, emails, and other forms of communication, prioritizing and responding on behalf of Police Chief, Assistant Police Chief, or command staff when necessary.
• Manage departmental spending levels to budgeted funds, tracking variances. Assist in the development, preparation, and coordination of annual operating budget submission. Compile budgetary statistical reports for Command Staff review.
• Administer purchasing card program for Police Chief and Administration by reconciling and appropriating expenditures to the proper line-item account. Prepare and process vendor payment authorizations. Manage and track purchase requisitions and purchase orders.
• Research, analyze, and compile administrative and statistical data. Prepare reports on assigned projects.
• Create and maintain presentations, documents, records, emails, and other files with accuracy and confidentiality. Proofread, edit, and manage documents and presentations.
• Plan and organize annual Police Department employee awards recognition banquet, employee retirement and promotional ceremonies, and serve on various employee committees as assigned.
• Assist in maintaining and auditing payroll and attendance records.
• Schedule, organize, and coordinate internal and external meetings, including preparing agendas, coordinating logistics, and taking minutes when required.
• Maintain discretion and handle confidential information with sensitivity and professionalism, adhering to City policies.
• Communicate professionally, promptly, effectively, and courteously with fellow employees and the public in writing, in person, and on the telephone.
• Regular, reliable, and punctual attendance is required.

ADDITIONAL DUTIES and RESPONSIBILITIES:

• Respond outside of normally scheduled work hours in response to special events, natural disasters, emergencies, or critical incidents as determined by the City.
• Attend meetings and functions as required.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:

• Advanced knowledge of Microso t Office and presentation software (i.e. Word, Excel, GoogleDocs, GoogleSheets, etc.).
• Knowledge of the Texas Public Open Records Act, and Freedom of Information Act.
• Knowledge of audio visual and connectivity processes and procedures.
• Must possess excellent oral and written communication skills, with the ability to communicate tactfully, impartially, and in a professional manner.
• Must be able to utilize good organizational skills accurate filing, and efficient record keeping practices.
• Ability to read, understand and write letters, memos, and contracts.
• Ability to understand and develop spreadsheets and other job related analysis.
• Ability to work well under pressure; prioritize effectively; exhibit appropriate decision making; and perform successfully in a dynamic, changing environment with professionalism, flexibility, and adaptability.
• Ability to utilize strong attention to detail; exhibit effective professional judgement through initiative and creative problem solving; and effective organization skills.
• Ability to work effectively in a team environment, and treat employees, co-workers, and customers with professionalism, courtesy, and respect. Ability to maintain strict confidentiality in all aspects of the job.
• Ability to adhere to all department and City policies and procedures.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED is required. Associates degree or vocational training in a related field preferred.
• Three (3) to five (5) years of experience in a similar role providing administrative support to supervisors/department heads.
• Must have valid Texas Drivers license and safe driving record.
• Must pass a pre-employment screening, background check and employment eligibility verifications.

PHYSICAL DEMANDS and WORK ENVIRONMEN ::: :::