9217BR

Position Title:

Senior Staff Specialist

Organization:

GCCIS - Graduate Studies & Research

Job Responsibilities:

• Supervise staff assistant who supports the Senior Staff Assistant in the management of the PhD program.

• Coordinate and oversee a range of activities including supporting the Director of the PhD program with administrative tasks such as calendar management, meeting planning, etc.

• Provide support to PhD unit faculty through travel booking and reimbursement processing.

• In collaboration with the Director, create course schedule each semester.

• Provide agendas and take notes for PhD department meetings and support faculty search committees as needed.

• Work closely with Graduate Admissions to manage PhD student admissions, oversee relationship with International Student Services as needed.

• Provide excellent service to prospective and current PhD students:

• direct prospective student visit planning

• answer questions and direct to appropriate resources

• schedule defenses

• enroll students in courses

• create and keep up to date individual worksheets to track student progress through the program

• assist with certification process by ensuring students have satisfied the degree requirements.

• process paperwork for financial aid and stipends.

• ensure students are submitting materials required for the Doctoral Hooding Ceremony and confirming their attendance.

• Manage program events including new student orientation, prospective student info sessions, Research Preparedness Assessment, dissertation defenses, Doctoral Hooding Ceremony, and commencement reception.

FLSA Category:

Non-exempt

Requisition Number:

9217BR

College/Division:

Golisano College of Computing & Info Sciences

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Bachelors or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field; enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

115H

Required Qualifications:

• 5-7 years' experience in higher education or research & development environments, 3-5 years working with Ph. D. students or graduate students preferred.

• Intermediate working knowledge, or the ability to acquire such skills within the first three months, of PeopleSoft and Student Information Systems.

• Advanced working knowledge of Microsoft Suite.

• Ability to manage multiple projects simultaneously.

• Excellent ability to problem solve and make well-considered decisions.

• Excellent written and verbal communication, as well as organizational skills.

Preferred Qualifications:

• 5-7 years' experience coordinating with Registrar's Office, Office of Graduate Studies, Student Financial Services, Financial Aid, Graduate/Undergraduate Admissions, Student Employment, International Student Office, etc.

• 3-5 years' experience supporting department chairs, faculty or research staff, experiences as an office manager or research coordinator

Department/College Description:

The College: The Golisano College of Computing and Information Sciences prepares students to improve lives and change the world through computing; GCCIS is home to the departments of Computer Science, Software Engineering, Cybersecurity, School of Information, and the School of Interactive Games and Media. The college's PhD program in Computer and Information Sciences is ranked 56th by CSRankings.org. The college has over 140 full‐time faculty, 3,900 undergraduate students, and 1,100 graduate students. RIT is interdisciplinary research hub, with research groups and communities encompassing a range of domain areas, including the Global Cybersecurity Institute (https://rit.edu/cybersecurity) the Center for Human‐Aware Artificial Intelligence ( https://rit.edu/chai ), RIT’s Personalized Healthcare Technology initiative ( https://www.rit.edu/pht180/ ), the Center for Accessibility and Inclusion

Research ( https://cair.rit.edu ), the Center for Advancing STEM Teaching, Learning and Evaluation ( https://rit.edu/castle/ ), the Media Arts Games Interaction Creativity (MAGIC) Center ( https://magic.rit.edu ), the Center for Computational Relativity and Gravitation ( https://ccrg.rit.edu/ ), the Golisano Institute for Sustainability ( https://rit.edu/sustainabilityinstitute/ ).

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

Job Summary:

The Senior Staff Specialist provides comprehensive management to the PhD program.

This position is primarily on-campus, but a hybrid schedule is possible within RIT and Academic Affairs policies and at the supervisor's discretion.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

27