Summary This position is located in the Department of Health and Human Services, Program Support Center, Federal Occupational Health, located in Rockville, Maryland. Responsibilities PLEASE NOTE: THIS VACANCY IS LIMITED TO THE FIRST 100 APPLICATIONS RECEIVED AND WILL CLOSE AT 11:59 PM (EST) ON THE CLOSING DATE OR AT 11:59 PM (EST) ON THE DATE THE 100TH APPLICATION IS RECEIVED, WHICHEVER COMES FIRST. The Management Analyst performs the following duties: Conducts various kinds of special projects studies in connection with or having substantial impact on the assigned organization on the administrative, staff, and reporting functional areas. Arranges conferences at the organizational level to iron-out any differences and discuss problems of mutual concern to all participants prior to implementation of changes and with all levels of management as necessary. Performs analytical assignments of limited scope that may require the application of qualitative and quantitative methods for the analysis and evaluation of internal, organizational operations to determine their efficiency and effectiveness. Identifies, analyzes, and recommends solutions to problems found in work processes and procedures rather than in the substance of the work operations. Reviews and analyzes agreements to ensure alignment with agency goals and compliance with federal regulations. Organizes and delivers briefings to present findings, solutions, and recommendations to managers, and prepares option papers and similar staff reports. Participates in discussions involving the findings and recommendations and of new concepts and practices with potential application to the operations of the division. Performs analytical assignments of limited scope that may require the application of qualitative and quantitative methods for the analysis and evaluation of internal, organizational operations to determine their efficiency and effectiveness. Writes and presents results of studies and analyses made, inclusive of recommended actions, in the form of draft publication for specific phases or portions. Advises on the impact of changes in mission or resources and recommends alternative courses of action and possible solutions for resolving management problems in areas such as systems, manpower utilization, productivity management, workflow, and paperwork management. Requirements Conditions of Employment Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify participant. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice. All qualification requirements must be met by the date the announcement closes. Financial disclosure statement may be required: No Travel, transportation, and relocation expenses may be paid: No Bargaining Unit Position: Yes Drug Screening Required: No Recruitment incentives may be authorized: Yes Student loan repayment incentive may be authorized: Yes Annual leave for non-federal service may be authorized: Yes One year probationary period may be required. U.S. Citizenship Required: Yes Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov Qualifications Your resume must include detailed information as it relates to the responsibilities and specialized experience for this position. Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration. To qualify for the GS-9: you must have one year of specialized experience that is equivalent to at least the GS-7 grade level performing 3 out of the 5 duties: Communicating with internal and external stakeholders to resolve discrepancies and provide information; conducting studies or parts of studies involving work processes and administrative procedures, which are clerical, routine, and mostly straightforward and common to several different organizations; applying a full range and sequence of analytical steps appropriate for assigned studies, or portions of studies, from planning through fact-finding to reporting results; establishing the necessary facts and links those facts to the appropriate solution of assigned problems and issues while continually deciding whether sufficient information has been gathered to substantiate findings; writing and presenting results of studies and analyses made, inclusive of recommended actions, in the form of draft publication for specific phases or portions. OR Have successfully completed a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D., if related, in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. (Note: You must attach a copy of your transcripts.) OR Have the specialized experience described above, but less than one year; and have at least one year of graduate education as described above, but less than the required two years. (To compute the percentages, divide your total months of qualifying experience by 12. Then, divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. The total percentages must equal at least 100% to qualify.) (Note: You must attach a copy of your transcripts.) To qualify for the GS-11: you must have one year of specialized experience that is equivalent to at least the GS-9 grade level performing 3 out of the 5 duties such as: Reviewing and analyzing divisional organization and functions; participating in discussions, meetings, conferences, and conference calls to secure and provide information, investigate facts, present conclusions, recommendations, and alternatively, obtain concurrence and develop alternate courses of actions; and to mutually resolve problems; Utilizing techniques and methods such as the statistical analysis of information systems; the review of progress reports; acquisition of information from personnel documents, budget reports, and past management studies; discussions and interviews with managers and workers; and the conduct of special inquiries; preparing, reviewing, and processing agreements, briefs, and other work products; planning and conducting studies related to management improvement issues. OR Have successfully completed a Ph.D. or equivalent doctoral degree or have 3 full years of progressively higher-level graduate education leading to such a degree. OR Have a combination of successfully completed graduate level education and specialized experience as described above. This will be calculated using your resume and unofficial transcripts or a list of courses/course hours submitted with your application. Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. Education If education is required or you are using education to qualify, you must submit a copy of your college transcripts. An unofficial copy is sufficient with the application; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All transcripts must be in English or include an English translation. Additional Information Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS. Veterans' Preference - https://www.fedshirevets.gov/job/vetpref/index.aspx Reasonable Accommodation: This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please see Agency Contact Information for whom to contact for more info. The decision on granting reasonable accommodation will be made on a case-by-case basis. You must email the agency contact on the vacancy announcement at least three business days before the closing date of this announcement to receive assistance. For more information on disability employment, please visit https://www.opm.gov/policy-data-oversight/disability-employment/ Career Transition Program (CTAP): Applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. Interagency Career Transition Program (ICTAP): Applies to displaced Federal service employees per 5 CFR Part 330, Subpart G, and this Instruction. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) be rated well-qualified for the position; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Human Resources Office. HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.