Details

Open Date 01/15/2025

Requisition Number PRN40979B

Job Title Administrative Officer

Working Title Advancement Administrative Officer

Job Grade D

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

M-F 8:00 a.m. – 5:00 p.m.

VP Area President

Department 00289 - Development

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $50,000

Close Date 04/14/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Advancement Administrative Officer role is responsible for performing activities supporting fundraising operations within the University Advancement Student Success team.

Responsibilities

1. Oversees day-to-day support and customer service operations and coordinates office administrative activities.

2. Manages budget related items including but not limited to purchasing card reallocation and receipt tracking, setting up travel and travel reimbursements, managing invoices and payments. Monitor expenses and ensure budget goals are met. Work with campus partners to set up new gift activity accounts as needed.

3. Support donor relations manager in donor stewardship efforts including printing, mailing and sending timely acknowledgement letters to donors each week, as well as annual donor holiday gifts and other projects as needed.

4. Assist fundraising team in fundraising efforts including small event management, ordering catering, assisting with campus parking, and other logistics as needed. Order promotional items, prepare gifts for donor visits, and help provide extraordinary customer service to donors.

5. Assist principal advancement director for student success with calendaring and scheduling needs.

6. Assist Student Success team leadership with team morale by establishing weekly meeting agendas, assisting with retreat planning and executing, and other team activities and programming.

7. Other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

Type Benefited Staff

Special Instructions Summary

At this time, this role does not offer sponsorship for employment visa status (e.g. H-1B status).

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.