Office Manager/ Project Assistant Job Locations

US-UT-Salt Lake City

Job ID 2024-1429  

Category Non-Engineer Overview

MPR Associates, Inc. (MPR), a thriving multi-discipline, specialty engineering services and consulting firm, is seeking a capable and motivated Office Manager/ Project Assistant for MPR's Salt Lake City, Utah office. If you are seeking a unique, challenging, and rewarding career opportunity, MPR may be the right company for you. Founded in 1964, MPR has a wide and growing client base in the fields of power and energy, federal services, and health and life sciences. We work throughout the United States as well as internationally. Headquartered in Alexandria, Virginia, we also have offices in East Lyme, Connecticut, Burlington, Massachusetts, and Salt Lake City, Utah. MPR makes challenging projects successful, delivering safe and reliable technical solutions across the entire project or product life-cycle to benefit our clients and society as a whole. We hire the best and brightest, which results in a high-performance culture built on trust and respect, making MPR an exceptional place to work.

Duties/Responsibilities

Collaborating with project teams in the drafting and research for written technical deliverables (proposals and technical reports) as well as curating, reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, meeting minutes, agendas, presentations, and other deliverables. Formatting includes extensive work with advanced Word and Excel, including but not limited to styles, macros, pivot tables, etc. * Interfacing with clients to ensure smooth progression of projects. * Managing the day-to-day interaction with outside vendors (office supplies, shipping, building management, etc.). * Maintaining the day-to-day office set-ups (supplies, conference rooms, equipment). * Act as a liaison to other office personnel (branch offices, facilities, contracts, accounting, IT, HR). * Coordinating employee morale office events. * Supporting and coordinating activities across all levels of the organization, including monthly meetings, project coordination, and business materials. * Assisting with the preparation of written technical deliverables (proposals, meeting minutes, and updating technical reports), as well as reviewing, proofreading, and formatting correspondence, proposals, reports, emails, internal memos, presentations, and other deliverables. * Archiving, managing and entering data into MPR's in-house opportunity and project management database. * Interfacing with MPR's in-house electronic document management system (EDMS). * Assisting with internal and external verbal and written communications. * Coordinating travel and meeting schedules, as well as completing expense reports. * Working closely with senior personnel regarding oversight of projects. This includes tracking and reviewing project status, maintaining detailed records, and formatting any project related data. * Assisting with coordination of business development and marketing materials. * Assisting with the compiling of current industry events for specific industry areas. * Providing general reception coverage, greeting visitors, directing calls to the appropriate person, and responding to requests for information. * Basic administrative functions to include:... For full info follow application link.

MPR Associates, Inc. is an equal opportunity and affirmative action employer, who participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, religion, age, disability, veteran's status, sexual orientation, gender identity, genetic information or any other classification a s required by applicable laws.  MPR is a certified Virginia Values Veterans (V3) employer.