The Onboarding Specialist 1 is a member of the Human Resources (HR) & People & Workplace Culture (PWC) department. This position will serve, welcome, and support new employees at Salt Lake Community College (SLCC). The Specialist 1 will assist in organizing and facilitating new employee onboarding and all associated programs, ensuring employee records are completed in an accurate and timely manner and ensuring compliance with federal and state employment laws.

Coordinating Employee Records:

- - Conduct and schedule I-9 verification appointments in a friendly and informative manner. - Review/process/track new hire onboarding forms to ensure they have been completed in an accurate and timely manner. - Coordinate records and information into a variety of databases and systems in an accurate and timely manner. - Identify, fix, enter tickets and follow-up with a third-party company regarding account errors within the onboarding system. - Assist employees through the onboarding system and address employees' concerns regarding the system or the onboarding process. - Generate and deliver various reports from the onboarding system.

Communication and Support:

• Advise supervisors and departments regarding best onboarding practices and refer to resources.
• Follow established Onboarding practices and communicate policy, procedures and practices with departments.
• Ensure I-9 federal requirements are met.
• Collaborate with the HR team and supervisors to ensure new hire information is processed accurately.
• Answer general onboarding questions from college departments and new hires.
• Provide instruction and clarification to new employees regarding college policies and procedures, and completion of onboarding forms.
• Collaborate with other Higher Education Institutions and their HR Teams as an I-9 representative of SLCC.
• Assist Onboarding Coordinator to develop and revise templates, documents, and onboarding guidelines.
• Engage in professional development and educational activities that improve knowledge and skills necessary to perform job responsibilities.

Projects and Events Support:

• Support PWC and assist onboarding coordinator with organizing and facilitating various new hire engagement initiatives, orientations, and development opportunities such as:
  • New Employee Orientations
  • Bruin Beginnings
  • New Faculty Orientations
  • New Employee Essentials Training
  • First Year Experience, etc.
• Assist onboarding coordinator with researching onboarding and employee experience best practices, create surveys, and provide feedback to existing processes and forms.
• Assist onboarding coordinator with process improvements and share with other colleagues within Onboarding & Employment.
• Participate as an active member of project committees.

Other duties as assigned.