Description

Our client is in need of an Administrative Assistant in San Antonio, Texas. As part of the team, you will be instrumental in providing comprehensive support, ensuring efficient operations, and upholding high standards in all tasks.

Responsibilities:

• Handle general administrative and office support tasks for the team.

• Collaborate with various departments to ensure smooth onboarding processes for new employees.

• Be responsible for drafting internal memos, communications, and reports with precision and detail-oriented approach.

• Review, update, and maintain electronic employee personnel files and manage the records retention process.

• Act as the point of contact for departmental vendor relationships, including evaluating supply costs and reviewing vendor invoices for accuracy.

• Oversee business travel coordination, event planning, and expense reporting for the team.

• Foster detail-oriented relationships with both internal and external clients, representing the department effectively.

• Utilize Microsoft Suite and Workday for various tasks including data entry, email correspondence, and schedule management.

• Answer inbound and outbound calls, providing exceptional customer service.

• Manage travel arrangements and calendar, ensuring efficiency and organization.

Requirements • Minimum of 5 years of experience as an Administrative Assistant or in a similar role

• Proficient in answering inbound calls and handling both inbound and outbound calls

• Exceptional customer service skills, with a focus on professionalism and prompt response

• Demonstrable experience in data entry, with a high level of accuracy and attention to detail

• Able to manage email correspondence efficiently and professionally

• Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word

• Experience in scheduling appointments and managing calendars for multiple stakeholders

• Familiarity with arranging travel, including booking travel arrangements as needed

• Ability to manage complex calendar management tasks, including scheduling and rescheduling appointments

• Proficiency in using Workday for administrative tasks and functions TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .