About YOU

Are you a people person who thrives in a fast-paced environment? Do you have a strong client relations or accounting background? Do you love the hospitality industry and have a passion for bringing people together? If so, we want YOU to join our team as an Accounting Coordinator at The Party Staff!

About US

Since opening our doors in 1989, The Party Staff, Inc. has long been recognized as the industry leader in on-call hospitality and special event staffing, providing servers, bartenders, and cooks to catering companies, corporate venues, residential parties, and more. At The Party Staff, we value a culture of teamwork and professionalism that is reflected in everything that we do.

We are seeking an Accounting Coordinator to join our dynamic team at the Party Staff. This person must possess strong people skills and have the ability to work with a variety of clients and employees. In addition, the Accounting Coordinator must have strong attention to detail, keen follow up skills and a willingness to learn and grow in a fast-paced environment. Candidates must be local to the San Diego or Greater San Diego area.

Essential responsibilities include, but are not limited to the following:

· Billing: Primarily responsible for coordinating and overseeing the day‐to‐day functions of collections of staff hours worked for daily and weekly invoicing and billing.

· Payroll: Overseeing and processing of weekly payrolls with deadlines for multiple cities and states. You will be a primary resource for payroll questions and issues.

· VMS Systems Management: comfortable with learning different Vendor Management Systems to track and bill for workers. Communicate and update team of any changes and help implement. Assists with the preparations of audits and other accounting department activities as required.

· Accounts Receivable: Track open accounts, reach out to clients with past due and open balances via email and phone calls, and resolve any potential issues. Regularly charge and track incoming orders for event deposits.

· Data Entry and Strong Excel Skills: enter in payments, enter in timesheets, reconcile timesheet information and payments, set up reports, and spreadsheets.

· Miscellaneous: Assist other departments in the office with various tasks as needed.

Knowledge, Abilities, and Skills:

· Detailed oriented and energetic.

· Excellent writing skills, effective verbal and interpersonal communications skills.

· Ability to monitor and evaluate the effectiveness of accounting systems and controls, identify problems, and devise corrective actions.

· Ability to complete tasks on time with deadlines or notify the appropriate person with an alternate plan when necessary.

· Mac Computer experience essential.

Requirements:

· Knowledge of Word, Excel and other Microsoft programs necessary.

· Excellent customer service.

· Typing speed 60 words per minute.

Compensation:

$20.00 - $23.00 per hour

The Party Staff, Inc. is an equal opportunity employer and makes employment decisions on the basis of merit. Qualified applicants are considered for employment without regard to actual or perceived race (including, but not limited to, hair texture and protective hairstyles like braids, locks, afros, and twists), religion, sex or gender, sexual orientation, gender identity or expression (including transgender status), pregnancy, marital status, national origin, citizenship, military service and status, veteran status, ancestry, age, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

*For California Candidates: Candidates with arrest/convictions records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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