Job Title: Office AdministratorJob Description

Assist department manager and/or staff or small business unit in a variety of administrative requests. Examples are answering phones, photocopying, filing, mailing, shipping, and meeting coordination. Handles incoming and outgoing communication and mail, record keeping, bill paying, and document preparation, including collating, assembling, packaging, and shipping. Acts as a communications hub for their offices. Prioritizes workflow to handle multiple requests with frequent interruptions. Anticipates or recognizes problems and refers them quickly to the right person or department for resolution. Coordinates meeting preparations, notices, calendar scheduling, catering; set-up and clean-up. Orders office and hospitality supplies as needed. Maintains and schedules conference room schedules. Enters invoices into the system. Provides backup to various areas (i.e., receptionist, departments) as requested.

Hard Skills

• Answering phones

• Photocopying

• Filing

• Mailing

• Shipping

• Meeting coordination

• Record keeping

• Bill paying

• Document preparation

• Calendar scheduling

• Invoice entry

Soft Skills

• Communication

• Problem-solving

• Time management

• Multi-tasking

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in San Diego, California.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This position will be in the office Monday through Friday, and work hours are between 8-5pm with an hour for lunch. This is not a hybrid role as this position will be the sole Administrator, with support from the Admin team in the other offices in Southern California.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.