We are so glad you are interested in joining Sutter Health!

Organization:

SPMF-Sutter Pacific Medical Foundation - South

Position Overview:

Supervises and oversees the day-to-day activities of an administrative support team performing routine to moderately complex administrative support activities, ensuring the team achieves/delivers high quality results/services. Oversees and facilitates daily operations, and liaises with other departments as necessary to ensure effective delivery of services/results. Establishes work priorities, and assists staff in resolving operational issues/problems. Implements and enforces adherence to department, affiliate, operating unit, and/or system standards, policies and procedures and applicable standards and/or laws and regulations. Identifies and implements cost savings and best practices, using Lean or other process improvement methods and concepts. Collaborates with others to coordinate services, streamline work flow, standardize procedures, and/or drive positive outcomes.

Job Description :

PEOPLE

• Supervises assigned staff, makes or provides input into hiring and termination decisions, develops work schedules, and reviews and approves timekeeping records.

• Sets and maintains expectations with all direct reports, and holds individuals and work teams accountable.

• Evaluates staff performance and recommends associated merit increase. Provides constructive feedback, coaching and counseling. Implements disciplinary actions and/or performance improvement plans to achieve desired performance. Works with leadership when major disciplinary action is necessary and, if appropriate, in consultation with Human Resources.

• Provides opportunities for career development, role expansion, and cross-training.

• Develops department training and orientation plans, ensuring staff meets competency requirements and participates in appropriate education and training programs.

• Conducts staff meetings for informative and educational purposes.

• Responds timely to alleged violations of policies, procedures, regulations and standards of conduct by evaluating or recommending the initiation of investigative procedures.

• Ensures staff maintains current and appropriate professional credentials.

PLANNING

• Participates in departmental goal setting process and communicates goals to staff.

• Monitors staff productivity, ensuring optimal use of resources and makes appropriate changes in response to fluctuations in workload.

• Provides input to leadership chain of command on current and future needs of personnel to meet needs of clients and/or operational demands.

• May prepare reports and/or analyses, identifying operational trends and recurrent issues, and recommends and implements course of action.

EDUCATION:

Equivalent experience will be accepted in lieu of the required degree or diploma.

Bachelor's: Business Administration (Preferred)

TYPICAL EXPERIENCE:

2+ years of supervisory experience.

SKILLS AND KNOWLEDGE:

Solid understanding of operations and workflows and how department’s process/workflow impacts other flows or departments.

Knowledge and understanding of applicable local, state, federal and other laws, regulations and requirements impacting department operations.

Demonstrated leadership skills, including team building, and coaching/mentoring with the ability to motivate and engage others.

Demonstrated ability to identify and resolve technical and operational issues problems as guided by policies, and procedures, or guidance from leadership.

Ability to build and establish effective working partnership with employees, peers and/or leaders to achieve business objectives.

Demonstrates ability to handle confidential and sensitive issues.

Verbal and written communication and interpersonal skills.

Ability to handle difficult circumstances and make sound business decisions with little direction.

Demonstrates ability to work in a dynamic and fast-paced environment with changing business priorities.

Demonstrates organizational and time management skills, with the ability to prioritize multiple projects while delivering quality service/achieving business results.

Demonstrates commitment to providing exceptional customer service and responding to customer needs/requests in a prompt, courteous manner.

Demonstrates ability to work/interact with a diverse population while respecting cultural and linguistic differences.

Ability to use essential software and applications associated with the role’s duties and responsibilities.

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

8

Days of the Week:

Monday - Friday

Weekend Requirements:

None

Benefits:

Yes

Unions:

No

Position Status:

Non-Exempt

Weekly Hours:

40

Employee Status:

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $46.29 to $69.44 / hour

The salary range for this role may vary above or below the posted range as determined by location. This range has not been adjusted for any specific geographic differential applicable by area where the position may be filled. Compensation takes into account several factors including but not limited to a candidate’s experience, education, skills, licensure and certifications, department equity, training and organizational needs. Base pay is just one piece of the total rewards program offered by Sutter Health. Eligible roles also qualify for a comprehensive benefits package. ​