Description

Robert Half is partnering with a well-established and fast-growing company in San Marcos, CA, to find a dynamic and detail-oriented Front Desk Coordinator. This is an exceptional opportunity for someone who thrives in a people-facing role, is highly organized, and is passionate about providing a positive first impression. Join a company that values its team and promotes a culture of excellence and support. The ideal candidate will have exceptional communication skills, a welcoming demeanor, and the ability to manage multiple tasks while ensuring a seamless office environment.

Key Responsibilities:

Front Desk Management and Office Support:

• Serve as the first point of contact for visitors, clients, and employees, greeting everyone with professionalism and warmth.

• Answer and direct incoming phone calls, emails, and inquiries efficiently, providing clear and accurate information.

• Manage the front desk area, maintaining a tidy, professional, and welcoming workspace.

• Coordinate mail, packages, and deliveries, ensuring proper distribution and tracking.

• Assist with office supply inventory, ordering supplies, and overseeing general office maintenance requests.

Scheduling and Coordination:

• Maintain visitor logs, ensuring compliance with organizational security and confidentiality protocols.

• Schedule and confirm appointments for staff, clients, and managers, keeping calendars organized and up to date.

• Support meeting preparation by arranging conference rooms, printing materials, and coordinating catering services as needed.

Administrative Assistance:

• Provide light administrative support to various departments, including data entry, filing, and document organization.

• Assist with onboarding activities for new hires, such as setting up workspaces and distributing materials.

• Collaborate with team members to ensure smooth daily operations and provide support for ad-hoc projects as needed.

  Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred.

• 1-2 years of experience in a front desk, reception, or administrative role in a fast-paced setting.

• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook, is required.

• Experience with scheduling tools or office software (e.g., Google Calendar, CRM, or phone systems) is a plus.

• Comfortable learning new technologies to streamline workflows.

• Strong interpersonal skills with a polished, professional demeanor.

• Highly organized and detail-oriented, able to manage multiple priorities simultaneously.

• Exceptional verbal and written communication skills.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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