Description

We are offering a short-term contract employment opportunity for a Facilities Coordinator in Santa Monica, California. As a Facilities Coordinator, you will play a pivotal role in managing a team of multi-skilled operatives, fostering strong relationships with key stakeholders, landlords, and facilities vendors, and ensuring all tasks and financial management requirements are completed accurately and promptly.

Responsibilities:

• Foster strong relationships with key stakeholders, partners, landlords, managing agents, and facilities vendors

• Oversee and provide support to a team of multi-skilled operatives, ensuring their performance meets the required standards

• Assist in the procurement of vendors and services as necessary

• Ensure accurate and prompt management of purchase orders in the internal financial management platform

• Contribute to the implementation of property risk management programs and industry best practice operations

• Regularly conduct site inspections, assessments, audits, and ensure safety and building procedures are adhered to

• Assist with monthly accrual reports and monitor finance trackers

• Maintain premises in a neat and functional condition at all times

• Support the implementation and monitoring of disaster recovery and business continuity plans

• Follow established escalation procedures and incident reporting procedures

• Provide support for regular management reports and projects as required

• Strive to achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

Requirements • Proficient in Microsoft Excel, Microsoft Word, and Microsoft Outlook

• Experience with financial reporting and auditing

• Familiarity with operations and procedures within a facilities context

• Capability to perform ad hoc financial tasks

• Knowledge of procurement and purchase orders

• Experience in managing vendors and partners

• Ability to monitor facility conditions using appropriate tools

• Experience in the implementation of facility-related projects

• Understanding of property management principles

• Ability to engage effectively with stakeholders

• Experience with KPI reporting and target setting

• Understanding of risk management strategies and practices

• Familiarity with accrual accounting principles

• Experience in negotiating and managing agreements

• Understanding of safety guidelines within a facilities context

• Knowledge of conductivity principles within a facilities management context TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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