This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12466033

PART-TIME FACILITIES AND CONFERENCE CENTER ASSISTANT\ SCHAUMBURG, IL

Feel good about your workand your workplace.

The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to\ help our members improve the experience and safety of patients in their care. You can be a part of this\ important workjoin more than 160 change-makers, collaborators, and advocates as we continually work\ towards excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we\ know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our\ policies, culture, and people strengthen this commitment every day. As a result, ASA has been named\ one of the Best and Brightest Companies to Work For in Chicago and the Nation for the past eight years.

ASA offers flexible hybrid work arrangements, a dress for your day mindset, generous time off, plus\ professional development and educational benefits, so you can write your own story. Whats more\ because ASA is a professional associationnot a corporationwe value performance over profits.

Be part of a collaborative, caring community.

Position Summary:\ This part-time position (up to 29 hours per week) assists the Facilities Manager in the efficient operation\ of the ASA mailroom and Schaumburg facility. Assists the ASA Conference Center Manager in set up and\ support for events held at the ASAHQ Conference Center. Distributes and collects incoming mail and\ packages and processes outgoing mail and packages in accordance with current policies and\ procedures. Assists in overall office operations and special projects, as directed.

Primary Position Responsibilities:

Oversee mailroom operations including sort and distribute incoming mail and collect and\ process outgoing mail in accordance with current policies and procedures. Operates postage\ and other related equipment, and ensure accuracy of charges, order supplies and process end\ of month reports.

Receive, log and distribute incoming shipments and packages. Process/prepare outgoing\ shipments, packages and US mail requiring special shipping and handling requirements,\ including overnight couriers, UPS, certified and international mail.

Order office and pantry supplies as needed. Stock supplies and maintain supply inventories\ and storage areas.

Provide on-site meeting support and facility setup (as needed) for events scheduled in the\ ASAHQ Conference Center. This includes moving furniture and equipment and setting up,\ reconfiguring, and breaking down of the conference center rooms including the movable (air)\ walls. Greet outside conference center attendees and staffing ASAHQ reception desk during\ events. Work with on-site caterer and day porter as needed.

Back up the Facilities Manager during absences, meetings, etc. Contact appropriate vendors\ for services and repairs as necessary.

Perform light maintenance functions such as replacing light bulbs and batteries and making\ minor repairs through facility. Oversee the exterior grounds and parking lot by picking up trash,\ papers, sweeping as needed and weather permitting.

Position Qualifications:

High school diploma or equivalent required.

Minimum 1 year of facilities support preferred. Familiarity with the operation of a mail and copy\ center a plus.

Ability to work effectively with varied individuals, including vendors, to facilitate the completion\ of events.

Highly developed interpersonal skills and demonstrated high level of confidence and poise with\ high volume of public contact and member service orientation.

Basic knowledge in Microsoft Office applications, Word, Excel, Outlook and other productivity\ focused too s.

Ability to identify and resolve problems in a timely manner; gather and analyze information\ skillfully and maintain confidentiality.

Ability to stay focused when work is interrupted on a frequent basis.

Familiarity with audiovisual equipment and virtual meeting platforms (i.e. Zoom/Microsoft\ Teams) preferred.

Able to operate standard office equipment (i.e. copiers, printers, faxes, etc.).

Team spirit and flexibility are needed.\ \