Job Title: Executive Assistant IIIJob Description

We are seeking an exceptionally bright and self-motivated individual to support the Director of Public Policy and the Washington Public Policy team. This role will provide administrative and substantive policy support for the Director, including background research, briefing material preparation, policy writing, calendaring, expense reconciliation, travel booking, event planning and execution, and facilitating meetings and visits with external guests. The role will also support the Washington Public Policy team on project-based matters related to external policy engagement and internal/external-facing projects and initiatives.

Responsibilities

• Provide administrative and substantive policy support for the Director of Public Policy.

• Conduct background research and prepare briefing materials.

• Assist in policy writing and manage calendaring.

• Reconcile expenses and book travel.

• Plan and execute events.

• Facilitate meetings and visits with external guests.

• Support project-based matters related to external policy engagement and internal/external-facing projects and initiatives.

• Meet tight deadlines and juggle multiple critical requests.

• Handle confidential information with discretion and professionalism.

• Work with other assistants throughout the team and across the company.

Essential Skills

• Bachelor's degree required.

• At least 5 years of experience providing executive administrative or program management support.

• Experience with domestic and/or international travel coordination.

• Proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Ability and desire to travel.

Additional Skills & Qualifications

• Highly effective oral, written, and interpersonal communication skills.

• Proficiency with Slack, Quip, and other team collaboration tools and software.

• Familiarity or interest in Seattle and Washington State local and state politics (preferred but not required).

• Experience working in a trade association, law firm, or similar environment.

• Experience supporting budget and expense management.

• Ability to work in a highly ambiguous environment.

Work Environment

The position requires superior attention to detail, high standards, writing and proofreading proficiency, and great organizational skills. The successful candidate will be able to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without knowing the total picture. This position will work with other assistants throughout the team and across the rest of the company. The dress code and facility conditions will be discussed during the interview process.

Pay and Benefits

The pay range for this position is $38.00 - $41.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Seattle,WA.

Application Deadline

This position is anticipated to close on Mar 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.