Administrative Assistant – PART-TIME

$20.00-$22.00/hr.

Monday- Friday (20 hrs./week)

South Jordan, UT

Job Summary

The Administrative Assistant is responsible for providing clerical, administrative, and project support to the Department, overseeing and supporting all organizational duties, and ensuring that the office operates smoothly and efficiently. They will also manage and distribute a weekly update to the Department, such as a list of new employees, and construction updates on CODM Community-based projects, and reconcile all monthly card charges for the Department.

Duties and Responsibilities (Essential Functions)

• Provide operational and administrative support to the Executive as needed

• Responsible for meticulous calendar management, including scheduling appointments, office meetings, booking conference rooms and classrooms for events, and communicating with multiple parties to schedule events

• Develop and disseminate a weekly update to the CODM

• Set-up Lunch & Learns, speaker and student attendance

• Administer, manage, and reconcile credit card charges and ensure expenses are entered in Concur in a timely manner

• Process invoices in Concur or complete check requests

• Process invoices in Concur or complete check requests for consultants, donations, banquets, etc.

• Prepare and confirm travel and accommodation arrangements and prepare reimbursement documents quickly and accurately for employees and visitors.

• Assist in organizing and preparing documents for

• Serve as a key point of contact for personnel, including Accounts Payable, Facilities, IT, Marketing, etc.

• Interact professionally with all levels of employees, partners, and visitors

• Regular attendance is an essential function of the job

• Reliable and timely with the expectation of 20 hours per week.

• May be required to perform other duties as assigned.

Knowledge, Skills, and Abilities

Individual must possess the knowledge and following skills and abilities or be able to perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities:

• High level of respect, integrity, professionalism, and confidentiality

• Outstanding organizational skills and meticulous attention to detail

• Ability to prioritize tasks and execute multiple projects simultaneously

• Ability to work independently with minimal supervision

• Flexible and able to meet changing work needs and demands

• Proficient with Microsoft Office, including Word, Excel, and PowerPoint; Google Suite, including Gmail, Drive, Docs, Sheets, and Forms.

• Excellent time management skills

• Self-directed and able to take initiative

PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

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