Summary The incumbent serves as the personal assistant to the Division Chief, performing office automation functions and clerical, program, and administrative support over a broad range of technical and administrative areas as well as guidance and assistance to support staff in subordinate branches. This position is inside the bargaining unit. Responsibilities Manages reception area, to include receiving visitors and incoming phone calls, determines the nature of the call or the business of the visitor and directs the call/visitor as required. Assists management staff on internal organizational processes. Routinely evaluates Division office procedures. Develops and recommends changes, as necessary, to maintain consistency or improve efficiency. Assists with Budget and procurement activities. Maintains the Division Chief's calendar, scheduling appointments and conferences. Assembles and organizes material for Division Chief to use during meetings and speaking engagements. Tracks the status of ongoing tasks, schedules, training and projects. Maintains a filing system of correspondence, reports, and other information in accordance with records management policies. Supports the Division's property accountability to ensure property and equipment are inventories, maintained, repaired, modified, and/or excessed in accordance with policy. Provides a broad range of office automation support to the Division, using a variety of electronic data processing systems. Serves as timekeeper and is responsible for monitoring the time and attendance system. Serves as the travel program point of contact. Plans for travel, arranging schedules of visits, and reservations. Prepares and processes blanket and specific travel authorizations and vouchers and maintains records pertaining to employee's travel activities. Prepares, compiles, and edits correspondence, memoranda, reports, data and forms specific to MSHA administration, office management, and production of technical manuscripts or reports. Prepares, reviews, edits, responses for signatures. Creates and processes requisitions and purchase orders for a variety of supplies, materials, and equipment. Requirements Conditions of Employment Qualifications To qualify for this position, your application and resume must clearly show that you possess the experience requirements as defined below. Be sure these types of examples are evident in your resume. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. For the GS-07 Grade Level: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-06, in the Federal service. Specialized experience must include at least four (4) or more of the following: Responsible for obtaining and distributing office supplies and materials; Develops and prepares a variety of administrative reports and other documents; Review or proofread documents for conformance, format, or grammatical accuracy; Create and maintain records and files; Maintain office support tasks such as office calendar, scheduling appointments, coordinating travel, or managing time and attendance records; Communicate with customers through a variety of contact methods (e.g., email, telephone, in-person, web form inquiries). In addition to meeting the specialized experience requirements, you must have a typing proficiency of 40 words per minute based on a 5-minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency. Education There is no substitution for education at the posted grade level. Additional Information Applicants must meet all legal and regulatory requirements. Reference the Required Documents section for additional requirements. This position is inside the bargaining unit. If the duty location is within the Washington, D.C. metropolitan area, the position will be included in the Local 12, AFGE bargaining unit. If the duty location is outside the Washington, D.C. metropolitan area, the position will be included in the NCFLL bargaining unit. All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company that may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact Rhonda Dory at dory.rhonda.a@dol.gov or 972-850-4427. The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered. Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION Based on agency needs, additional positions may be filled using this vacancy. The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information. The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act. Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions. All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.