Come work with us! Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.

Military Veterans and Reservists are encouraged to apply.

These are just a few of the benefits you can expect from working with Savage:

• A culture (https://www.savageservices.com/careers/culture/) that appreciates our Team Members

• Paid Time Off (“PTO”), Paid holidays & Proft Sharing

• Excellent benefits including medical, dental, vision, life, disability, 401(k)

• A commitment to helping our Team Members do things that they never dreamed possible

  Position Overview:

  As the Office Assistant, you are responsible for managing the day-to-day needs of the operation. This includes but is not limited to the processing of invoices, ordering office supplies, scheduling meetings/luncheons, greeting visitors, coordinating travel arrangements for senior leaders, running errands, setting up a workstation for new hires, and general clerical duties as assigned.

Key responsibilities for this role:

• Manage customer orders and inventory systems

• Answer phones and assist with customer needs

• Plan and organize meetings and events as necessary

• Accountable for all office functions by maintaining control of the ability to meet customer expectations

• Monitor Emails throughout the day for order status changes/additions, and other customer needs

• Faxing/emailing of Bill of Ladings to customers and designated parties (as required)

• Follow company/customer policies and procedures (i.e. internal controls, record retention, verifications, etc.)

• Book travels arrangements for management as needed

• Responsible for accounts payable and receivable efforts including month-end process

• Office inventory mgmt. & ordering of all office supplies (admin supplies, coffee, drinks, food, etc.)

• Coordinate office equipment maintenance and service with vendors

• Managing all contracts and lease databases and hardcopy files for the Houston Office, GSS, Marine and Sulphur Trucking

• Running errands (off-site mailings, etc.)

• Assisting with special projects and additional ad-hoc tasks as needed, and additional responsibilities as outlined by leadership

  Requirements of a successful Office Administrator:

• Must be able to work a 5-day work week in office

• Accounting experience is required

• Proficient in all aspects of MS Office Suite including Word, Excel, Outlook, Access, and PowerPoint

• Knowledge of principles and practices of organization, planning, records management, research, and general administration

• Able to follow written and/or verbal instructions with minimal supervision

• Conducts themselves in a professional manner at all times

• Can follow all rules and procedures as outlined by Savage

  Additional Information:

• A complete job description is available upon request

• Savage is an Equal Opportunity Employer and maintains a drug-free workplace

• California Residents Job Application Privacy Notice

https://savageco.com/careers/california-residents-job-applicant-privacy-notice/

Job Details

Job Family Skilled Player

Pay Type Hourly