Working Title: DPS Procurement Director

Job Class: State Program Administrator Manager

Agency: Public Safety Department

• Job ID : 80519

• Location : St. Paul

• Telework Eligible : Yes*

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers.

• Date Posted : 09/27/2024

• Closing Date : 10/17/2024

• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-Managerial

• Division/Unit : Fiscal and Adm. Srv. / FAS Administrative Services

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $40.26 - $58.20 / hourly; $84,062 - $121,521 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 220 - Manager/Unrep

• FLSA Status : Exempt - Executive

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

*This position will have the option of teleworking; however, it will be based on the need of the business needs of the unit and is at supervisory discretion.

Reporting directly to the Agency Deputy Finance Director, in the Fiscal and Administrative Services Division (FAS), this position is an integral member of the FAS Leadership Team and actively participates and helps shape the development of agency-wide or division-wide strategic planning for creative and innovative ways to improve agency services and meet agency goals. This position also demonstrates strategic vision, leadership and manages, directs, and successfully deploys these Department of Public Safety’s (DPS) department-wide business operations and support service functions and integrates them with department business units so that the mission and goals of DPS are realized:

• Agency-wide, centralized and decentralized procurement for DPS/FAS Procurement including administrative acquisitions; equity in procurement (diverse spending); service operational contracts; some client services; state purchasing card management and training; system administrator and product owner for DPS's centralized Document Management System and purchase request work flow and approval system (i.e. Special Expense and Travel Authorization approvals) and purchasing violation work flow process; development of procurement policies and procedures; coordination, collaboration, relationship-building with 14 Divisions/Program Areas and indirect management of over 53 Indirect Procurement staff in the field, and 1,100 Indirect Purchasing Cardholders; and development and adherence to statewide and department-wide environmentally-sustainable procurement pursuant to E.O. 19-27. The ODP Manager has input and influence in service and commodity acquisitions on a department-wide basis and management of the diverse spending dashboard for the department including missed opportunities for diverse spending and presenting awareness and training opportunities consistent with E.O. 19-01 demonstrating DPS's collective commitment to purchase goods and services from Minnesota's businesses owned by people of color, women, and veterans.

This agency-wide position successfully deploys and integrates these functions with the department divisions / budget activities to ensure that the mission and goals of the State of Minnesota and DPS are realized. The incumbent also provides leadership, expert advice, and counsel to DPS's Chief Financial Officer and the FAS Deputy Director on procurement policies and issues regarding the complex administration and programmatic requirements of multiple federal and state programs with differing statutory, regulatory, and interagency policy and procurement requirements in support of the department and all of its distinct programs.

Minimum Qualifications

Four (4) years of experience* in the following areas:

• Experience with State and/or Federal contract and procurement laws, policies, and procedures.

• Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB) with full accounting cycle and close process sufficient, to develop, monitor, implement, and evaluate accounting practices, internal control processes and systems, and purchasing and program management transactions, records, and financial control systems.

• Drafting, developing, updating, maintaining agency standards regarding purchasing and contracting activities.

• Experience analyzing and evaluating risks related to purchasing and contracting.

*A Bachelor's degree in accounting, finance, business administrator or other closely related field may substitute for one (1) year of experience; a master's degree substitutes for eighteen (18) months of experience; a PhD substitutes for twenty-four (24) months of experience.

Applicants that meet the above minimum qualifications will be further evaluated on the following:

• Knowledge of and experience with enterprise resource planning (ERP) systems of comparable to large company or entity.

• Cooperatively working and effectively communicating, persuading, negotiating, and building consensus through both oral and written mediums with a wide variety of people with diverse backgrounds in management, professional, and technical professions.

• Ability to proactively manage multiple projects simultaneously.

• Ability to provide technical leadership to ensure development and maintenance of appropriate processes and structures to support compliance.

• Ability to identify and solve problems effectively and collaboratively.

Preferred Qualifications

• Bachelor's degree in accounting, finance or business administration or a closely related field.

• Experience with facility / lease management as it relates to procurement.

• Knowledge of and experience with the state's accounting and procurement system (SWIFT) and human resources management system (SEMA4).

• Knowledge of and experience with public sector government procurement policies, regulations, procedures, and practices including equity in procurement.

• Knowledge of cost allocation principles and federal facility management memorandum of understanding (MOU) and Infrastructure Funding Agreements for shared costs in a facility.

• Active Authority for Local Purchase (ALP) Certification by the Department of Administration, Office of State Procurement (OSP).

• Understanding of the state budgeting process and federal, state, or other funding sources and requirements.

• Knowledge of and experience with negotiating complex agreements.

Physical Requirements

Light: Requires occasionally moving and transporting such articles such as file boxes and heavy hand tools or heavier materials with help from others, and moving and transporting light objects frequently. Even though the weights being moved and transported may be a negligible amount, a job in this category may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

Additional Requirements

This position requires successful completion of the following:

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

1. Criminal History Check

2. Reference Check

3. Driver's License Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.