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Working Title:

HR Assistant/ Office & Admin Special Senior

Institution:

Saint Paul College

Classification Title:

Office & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

St. Paul

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Temporary (Fixed Term)

Salary Range:

$21.90 - $31.21

Job Description

This position is responsible for supporting the Human Resources Team as the administrative assistant to the department and administrative area of Saint Paul College. The incumbent will serve as the purchasing representative for the division. Perform work of considerable difficulty and responsibility and requires management of functions and information in a confidential, efficient, and organized manner. The incumbent uses independent decision-making skills and ensures that the areas of responsibility function in an organized and efficient manner.

Under limited supervision, the incumbent will be providing high-level professional and administrative functions with the Human Resources department to ensure that the requirements are met for personnel rules, regulations, laws, collective bargaining agreements and personnel plans. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.

RESPONSIBILITIES

• Serve as assistant to the Human Resources Team.

• Assist HR Specialists in the recruitment and onboarding process for all positions.

• Act as intake officer for labor grievances.

• Under limited supervision, maintain/track budgets for DE&I and Human Resources and expenditures with multiple cost centers.

• Work closely with HR and DEI staff members and all college employees to create an inclusive climate for College community.

• Assist with the planning and execution of yearly events with appropriate DE&I and HR staff.

Minimum Qualifications

• Ability to convey complicated information in an understandable manner as a resource for outside agencies, for clients, coworkers, and customers.

• Skill in word processing sufficient to: Use software, such as Microsoft Word, to type and format letters, memos, reports, and minutes of meetings,etc.

• Skill in word processing sufficient to: Prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.

• Ability to fluently communicate, read, understand, and respond to a variety of communications, such as customers’questions, requisitions, purchase orders, detailed instructions and procedures.

• Skills sufficient to using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.

• Ability to understand information sufficient to maintain complex records, files, notes, and logs.

Preferred Qualification

• Bachelor's degree in related field.

• Experience in higher education and/or Minnesota State system.

• Previous experience with meeting and event planning.

Other Requirements

All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers.

Applicant must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday - Friday, 8:00 a.m. - 4:30 p.m.

Telework (Yes/No)

Telework opportunities may be available for this position.

About

Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC -Quick Facts

Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply

We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon (https://minneapolis.edu/student-services/support-services/veterans-services) employer offering support for veteran and military students. A member of the Minnesota State colleges and universities system.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

03-05-2025

Position End Date:

02-18-2026

Open Date:

02-19-2025

Close Date:

02-25-2025

Posting Contact Name:

Tatiana Posusta

Posting Contact Email:

qu0816pd@minnstate.edu