Working Title: Temp Fiscal Office & Admin Specialist

Job Class: Office and Administrative Specialist

Agency: Secretary of State

• Job ID : 80313

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Temporary

• Who May Apply : Open to all qualified job seekers

• Date Posted : 09/19/2024

• Closing Date : 09/26/2024

• Hiring Agency/Seniority Unit : Secretary of State / Secretary of State-AFSCME

• Division/Unit : Secretary of State 22 / Fiscal

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Fiscal

• End Date : 3/18/2025- possibility of permanent status

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Fiscal Services division at the Office of the Minnesota Secretary of State is looking to hire a temporary Office and Administrative Specialist. This position is anticipated to end in March 2025 with the possibility of permanent status.

Job duties include:

• Daily mailroom tasks: accept and sort incoming mail, pickup and deliver mail throughout the office, and prepare outgoing mail.

• Assist with payment entry for Business Services and miscellaneous items received by mail.

• Voter registration related tasks and special mailing projects throughout the year. Open voter registration mail for all 87 counties, sort accordingly, and prepare for mailing.

• Be the point of contact for deliveries and supply orders. Verify items received and puts items away/delivers to appropriate area.

• Perform backup work when requested by the supervisor or lead worker.

Minimum Qualifications

• Math skills sufficient to compare delivered items to invoice statements and maintain accurate inventories of supplies.

• English (speaking, writing, and reading) to understand and effectively carry out oral and/or written instructions.

• Word processing sufficient to use software to create, format, edit, print, and save a variety of documents, including spreadsheets and tables.

• Data entry sufficient to review and process documents with efficiency and accuracy.

• Customer service skills sufficient to perform duties of the position with courtesy, respect, and interest in positive problem solving.

Preferred Qualifications

• Knowledge of general office equipment including fluent use of the 10 key adding machine, a PC with multiple screen capacity, copy, and fax machines.

• Ability to provide effective general and specialized office support (this requires common courtesy and tact).

• Experience with mailroom operations.

• Demonstrated attention to detail.

• Ability to prioritize and meet established deadlines.

• Good human relation skills to interact with others, including working with people from diverse backgrounds.

Physical Requirements

Ability to work in a seated or standing position for extended periods of time; move items weighing up to 20 pounds on a regular basis; and move/push carts with a push force of 30 pounds. Ability to check-in packages in building's loading dock.

Additional Requirements

This position requires successful completion of the following: It is the policy of the Office of the Minnesota Secretary of State that all candidates submit a background investigation prior to employment. The background check may consist of the following components:

• SEMA4 Records Check

• Criminal History Check

• Employment Reference Check

• Education/License Verification

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.