Job Description: Administrative Assistant

Position Summary:

The Administrative Assistant will provide essential support by answering phones, managing schedules, coordinating meetings and events, and handling various administrative tasks. This is a temp position offering part-time hours and competitive compensation.

Key Responsibilities:

• Answer Phones & Manage Inquiries: Answer telephone calls, provide information to callers, take messages, or transfer calls to appropriate individuals.

• Coordinate Meetings & Events: Schedule and coordinate conferences, meetings, or special events, ensuring all logistical details are managed efficiently.

• Work Procedures & Schedules: Establish work procedures, schedules, and keep track of clerical staff’s daily work to ensure operations run smoothly.

• Greet Visitors & Callers: Greet visitors or callers and assist with inquiries, or direct them to the appropriate individuals based on their needs.

• Mail Management: Open, read, route, and distribute incoming mail, and answer routine correspondence.

• Document Preparation: Compose, type, and distribute meeting notes, routine correspondence, reports, and other documents, such as presentations, expense reports, or monthly statistical reports.

• Order Supplies: Order and dispense office supplies, maintaining an adequate inventory.

• Manage Appointments & Travel Arrangements: Arrange meetings, appointments, and travel reservations for office personnel.

• Project & Team Contributions: Manage projects or contribute to team efforts and committees to support the overall goals of the office.

• Technology Use: Use computers for various tasks such as database management, word processing, and other administrative duties.

• Copying & Office Equipment Management: Make copies of documents and operate office equipment like copiers and phone systems. Arrange for repairs when equipment malfunctions.

• Filing & Document Maintenance: Set up and maintain paper or electronic filing systems, ensuring accurate recording, updating, and documentation of information.

• Calendar & Scheduling Management: Maintain and manage scheduling and event calendars, confirming appointments and meetings for clients, customers, or supervisors.

Work Hours:

• Monday to Friday, 9:00 AM – 2:00 PM

Compensation:

• Pay Rate: $24.81-$24.81 per hour

PPE and Dress Code:

• Business casual work attire appropriate for the office environment.

This role provides the opportunity to manage a variety of administrative tasks in a dynamic work environment. If you enjoy organizing, multitasking, and supporting office operations, we encourage you to apply!

Pay Details: $24.81 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance