Job Title:

Office Coordinator, Executive Group Support Specialist - 12 month Maternity Leave Fixed Term Hire

Job Description

Concentrix Catalyst is looking for an Office Coordinator/Executive Group Support Specialist for a 12 month Maternity Leave Fixed Term Hire.

You'll work with a group of enthusiastic problem solvers who work collaboratively in cross functional teams across Catalyst projects and client accounts. We build beautiful bespoke apps for a range of clients, from high profile companies in Travel, FinTech, FMCG, Retail, Agriculture, Public Safety Agencies(Government), Logistics, Utilities and Education. If you are excited to learn new things and thrive in a team-based culture where you have a lot of fun along the way, then Conentrix Catalyst could be the place for you!

The Office Co-ordinator and Executive Group Support Specialist will provide a strong support system for the Concentrix team as well as being a cultural ambassador and “go to” person internally. You will be responsible for the day-to-day running of the office environment across Sydney, Melbourne and Brisbane, and liaising with key suppliers and other external parties and be responsible for the coordination of providing support to senior leaders.

Responsibilities:

• Act as the key contact for the Sydney, Melbourne and Brisbane offices.

• Manage and coordinate the executive’s schedule, including meetings, appointments, and travel arrangements as required

• Provide administrative support to senior leaders

• Maintain office supplies and stationery.

• Administration, announcements and other duties as required by all staff

• Monthly reconciliation of procurement and spending, manage expense reports, invoices, and budget tracking

• Be a key driver of office harmony, communications and celebration

• Plan, execute and support social activities to help create a close and engaged office and arrange conferences, offsite events for customers

• Organise, budget and weekly staff lunch and supplies for drinks and positively influence employee participation in events and cultural activities

• Maintain the office appearance to a high/professional standard including liaison with cleaners and other general repair and maintenance

• Support onboarding of new team members, send out welcome email etc

Your Attributes:

• You take pride in creating a polished and professional office environment.

• You are punctual, proactive, and always stay ahead of tasks and activities.

• You are mindful of costs and efficiencies within a rapidly growing business.

• You inspire and positively influence those around you.

• You are approachable, adaptable, and thrive in an environment where no two days are the same.

• You communicate clearly and concisely, ensuring your messages are well understood.

• You are confident in engaging with Senior Management and addressing large groups.

• You seamlessly switch between multiple tasks and collaborate effectively with diverse personalities.

• You see tight deadlines as an opportunity to focus, not a source of fear.

• Your self-assurance in stakeholder interactions energizes the team and drives customer satisfaction, reinforcing our commitment to quality.

Who We Are

Concentrix Catalyst is the experience design and engineering team of Concentrix, a leading global solutions company that reimagines everything CX through strategy, talent and technology. We combine human-centred design, powerful data and strong tech to accelerate CX transformation at scale.

We have four offices in the ASEAN region consisting of just over 300 talented, fun and engaged people.

For more information, visit catalyst.concentrix.com or connect with us on LinkedIn.

What Happens Next?

Once we've received your application, if we think you could be a good addition to our team, we will give you a call and from there you'll cruise through our recruitment process.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, nationality, gender, sexual orientation, age, or disability status.

Location:

AUS Sydney - Level 21-Suite 1, 175 Pitt Street

Language Requirements:

Time Type:

Full time2026-05-01

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